Jun 18, 2024 School Board Regular Meeting

>> OKAY. THEN DOES THAT AMOUNT ALSO INCLUDE MONEY THAT IS SPENT BECAUSE OF INFLATION AND JUST COSTS HAVE GONE UP? WAS THAT ALL OF IT?

>> YOU'RE CORRECT.

>> THE COST HAS GONE UP, LIKE JUST ACROSS THE BOARD, NOT JUST IN THE CHILD NUTRITION FUND, ACROSS THE BOARD, WE SEE COSTS HAVE GONE UP.

>> OKAY. WAS PART OF THAT ALSO BECAUSE I KNOW WE HAD SWITCHED TO, LIKE, A NEW PROGRAM, A NEW APP PEER SE.

WAS THAT A COST THAT WAS ASSOCIATED WITH?

>> NO.

>> OKAY. THEN MY OTHER QUESTION, ON THE PROPOSED BUDGET AMENDMENT, I LOVED THAT YOU GUYS HAVE IT BROKEN DOWN FOR LOCAL REVENUE.

BUT I WAS WONDERING, THE 5749 OTHER LOCAL REVENUE, WHAT DOES THAT INCLUDE? GRAB IN THE MICROPHONE BEHIND YOU.

>> IT INCLUDES EVERYTHING THAT DOESN'T FALL IN ANY OF THE OTHER CATEGORIES.

>> WELL, I FIGURED THAT.

>> YES. WE HAVE A COUPLE OF THOSE CATEGORIES ARE LIKE, IF IT DOESN'T GO HERE, THAT IT GOES THERE.

BUT INTEREST WILL BE A BIG PORTION IN THERE AND WHAT'S CONSIDERED 5,700 ALSO GOING TO BE YOUR TAX COLLECTION?

>> SURE.

>> THAT'S OBVIOUSLY THE MOST SIGNIFICANT PORTION THAT COMES INTO THE 5,700 CATEGORY.

>> BUT IT'S LIKE ATHLETICS COLLECTION, LIKE GAME REVENUE.

>> ALL THE EEF DONATION.

>> YES, THE EEF DONATION WILL BE INCLUDED IN THAT CATEGORY, TOO.

>> THE MONEY THAT WE WOULD RECEIVE FROM BOOSTER CLUBS, POTENTIALLY FOR FUNDING.

>> BOOSTER CLUBS MONIES THAT WE COLLECT WOULD GO INTO THE SPECIAL REVENUE.

>> OKAY. GOT IT. THANK YOU.

>> LAURA.

>> YOU HAVE A QUESTION NOT RELATED TO THESE BUDGET AMENDMENTS WITH ALL THE WORDS, BUT THE ONE WITH THE NUMBERS ON IT.

UNDER THE FEDERAL REVENUE.

I WAS WONDERING IF YOU COULD SPEAK TO THAT $605,000 DEFICIT THERE.

>> YES. THAT IS RELATED TO THE MEDICAID CHARGE BILLING PROGRAM.

[00:35:03]

THIS YEAR, BASED ON AN AUDIT THAT THEY HAD SEVERAL YEARS AGO, THEY ESSENTIALLY JUST DECIDED TO IMPLEMENT SOME OF THOSE CHANGES THAT HAD RESULTED FROM THAT AUDIT.

THEY DID, UNFORTUNATELY, RETROACTIVELY DO THAT FOR US FOR THE PREVIOUS YEAR BECAUSE THIS IS RELATED TO WHAT HAPPENED IN 22 23.

WHEN WE RECEIVED OUR FINAL NOTIFICATION FROM HEALTH AND HUMAN SERVICES ON WHAT THESE AMOUNTS WERE GOING TO BE, THAT WAS WHEN WE FOUND OUT THAT THEY WERE ACTUALLY REDUCING THAT RATE, SO THAT IT TOOK A BIG HIT.

WHEN WE SUBMITTED OUR COST REPORT AT THE END OF THE PREVIOUS YEAR, WE BASED OUR BUDGET BASED ON WHAT WE HAD SUBMITTED.

WE KNEW THAT WHAT WOULD HAVE BEEN CONSISTENT WITH PREVIOUS YEARS, SO THAT WAS WHAT WE TYPICALLY WOULD GET.

>> THANK YOU. YES. IT IS VERY UNFORTUNATE.

THANK YOU FOR EXPLAINING THAT.

>> ANY OTHER QUESTIONS FROM THE TRUSTEES? COULD YOU GO UP ONE SLIDE ON, THIS MAY BE MORE OF A QUESTION FOR FACILITIES, OPERATIONS.

I SEE THE REMAINING FUNDS ON THE 2023 BOND OF $106 MILLION.

ANY IDEA HOW MUCH THIS SUMMER, HOW MUCH THE DIFFERENT ACTIVITIES WILL BE CONSTRUCTION ACTIVITIES AND SUCH RELATED TO THE BOND?

>> THE BALLPARK WE'RE 25-30 MILLION UP TO THE END OF THIS SUMMER THAT WE'LL HAVE UNDERWAY.

>> COOL. I GUESS WE'LL GET A REPORT ON THE OTHER END OF THE SUMMER WHEN WE COME BACK, YOU'LL LET US KNOW WHAT HAPPENED.

>> ABSOLUTELY.

>> AWESOME. I THINK THAT'S IT, THEN, MARIA.

THANK YOU VERY MUCH.

HAVE A GREAT MONTH AWAY FROM THE BOARD.

WE WILL NOW MOVE INTO OUR PRELIMINARY ENROLLMENT UPDATE FOR NEXT YEAR.

[9.2 2024-25 Preliminary Enrollment Update]

JEREMY TUMBLE JOINS US AND RACHEL.

>> YES. I'M GOING TO BE JOINED TONIGHT BY RACHEL HIGGINS, OUR ADMISSIONS COORDINATOR.

I COULD NOT DO THIS WITHOUT HER HERE.

ABSOLUTELY. BETWEEN THE TWO OF US, HOPEFULLY, WE HAVE ALL THE INFORMATION THAT YOU MAY NEED TONIGHT AND TO SUPPORT THE PRESENTATION THAT WE'RE GOING TO GIVE HERE IN JUNE.

THIS IS GOING TO BE OUR PRELIMINARY 2024 25 ENROLLMENT UPDATE.

I DO WANT TO ACKNOWLEDGE RACHEL AND THE AMOUNT OF TIME THAT SHE'S PUT INTO THIS ENTIRE PROCESS THIS STARTS EARLY ON.

IT SEEMS LIKE IT GOES ALL YEAR LONG BUT IT DOES.

IT STARTS IN EARLY FEBRUARY, AND IT GOES ALL THE WAY THROUGH THIS MONTH AND A LOT OF STEPS AND MILESTONES, RACHEL HELPS US AS A TEAM NAVIGATE THOSE COMPLICATED TASKS THAT HAVE TO BE DONE IN ORDER TO GET TO THE POINT THAT WE ARE TODAY.

ALSO WANT TO ACKNOWLEDGE MOLLY MAY, HER STAFF, HAVE AN INCREDIBLE AMOUNT OF INPUT IN THIS PROCESS, BUT ALSO OUR CAMPUS REGISTRARS AND PRINCIPALS COULD NOT DO IT WITHOUT THEM AND THE VALUABLE FEEDBACK THAT THEY PROVIDE TO US AS A TEAM THROUGHOUT THIS PROCESS.

I'M GOING TO ALLOW RACHEL, SINCE SHE LEADS US THROUGH THESE MILESTONES AND THESE DATES TO HAVE HER DO A QUICK RUNDOWN AND RECAP OF OUR TIMELINE.

>> THANK YOU. GOOD EVENING, EVERYONE.

A GROUP WE DIDN'T MENTION, AND WE BEGIN WELL BEFORE FEBRUARY IS OUR SIS TEAM.

THE TECHNOLOGY DEPARTMENT WE WORK QUITE EARLY.

I'M GOING TO SAY THANKSGIVING.

WE START BUILDING, WE START PLANNING, WE TAKE OUR BEST WORK FROM THE YEAR PRIOR, AND WE START DEVELOPING WHAT WE NEED TO AND WHATEVER PLATFORM THAT WE MIGHT BE WORKING IN TO PLAN FOR THE FEBRUARY TIME FRAME WHEN WE'RE GOING TO GO LIVE.

THIS PAST YEAR, WE WERE READY TO GO LIVE WITH KINDER ROUNDUP, AND BY THAT MEANING, WE'RE READY TO HAVE CONVERSATIONS ON THE CAMPUS LEVEL.

WE'RE NOT READY TO LAUNCH ANY APPLICATIONS OR ENROLLMENT AT THAT POINT IN TIME, BUT WE'RE READY TO HAVE THE CONVERSATIONS WITH THE FAMILIES AND EMPOWER THE CAMPUS TEAMS TO HAVE THOSE DIALOGUES AS WELL.

THEN ON MARCH 1ST THIS YEAR, FOR THE FIRST TIME IN QUITE A WHILE, IF EVER, AND I DON'T KNOW THE HISTORY NECESSARILY.

BUT FOR THE FIRST TIME, WE WENT LIVE WITH OUR NEW STUDENT ONLINE ENROLLMENT, AS WELL AS OUR STUDENT INFORMATION VERIFICATION, NOT JUST ON THE SAME DAY, BUT AT THE SAME TIME.

THERE HAVE BEEN CONCERNS ABOUT HOW WE WOULD BE ABLE TO HOLD UP WITH THAT, BE IT RESOURCES, PERSONNEL, OR PLATFORMS, AND THIS YEAR IT WENT VERY WELL.

WE WENT LIVE WITH BOTH THE NSOE, THE SIV, AND THOSE ACRONYMS ARE SPELLED OUT FOR YOU THERE.

FOR NEW FAMILIES, RETURNING FAMILIES, FAMILIES THAT ARE INTERESTED IN JOINING US.

THAT WOULD APPLY AS WELL TO OUR SPANISH IMMERSION APPLICATION.

IN THIS TIME, CURRENT TRANSFERS WERE ENCOURAGED TO APPLY FOR THE RETURN.

NEW TRANSFERS WERE WELCOMED TO INPUT THEIR INFORMATION TO OUR NEW PLATFORM, AS WELL AS SPANISH IMMERSION,

[00:40:01]

APPLYING FOR THE SIT TO THE DESIGNATED CAMPUS, AND THEN WITH THE EXCITEMENT AROUND SPANISH IMMERSION THIS YEAR, CONSOLIDATING AND RESHAPING WHAT THAT LOOKS LIKE AT THE CAMPUS LEVEL.

WE START OUT ALL OF THIS IN MARCH, AT THE SAME TIME AND NOT OUTLINED, BUT ON MARCH 1ST, WE ALSO OPENED OUR RESIDENCY VERIFICATION, SO ON AN ANNUAL BASIS, WE'RE CHECKING RESIDENCY FOR BOTH A RISING SIXTH AND NINTH GRADERS.

THAT'S A LARGE POPULATION OF STUDENTS AS WELL AS FOLLOWING UP WITH LEASES THAT EXPIRE.

AT THE SAME TIME, WITH THE RESIDENCY VERIFICATION AND ALSO OPENING THE SPANISH IMMERSION, AS WE TALKED ABOUT.

MARCH THE 22ND, THE SIV AND TRANSFER APPLICATIONS THEN CLOSED.

IN THE MONTH OF MARCH, WE BEGAN SORTING AT THE CAMPUS LEVEL.

THEY'RE LOOKING FOR FAMILIES WHO HADN'T YET COMMUNICATED IF THEY WERE INTENDING TO RETURN TO NZSD FOR THE 24 25 SCHOOL YEAR.

THAT NUMBER IS EXTREMELY IMPORTANT.

OF COURSE, IF WE DON'T KNOW WHO'S COMING BACK, WE DON'T KNOW HOW MANY TRANSFERS WE CAN WELCOME IN.

THEY STARTED THAT WORK IN MARCH AND THAT WORK CONTINUES UP UNTIL THE CLOSE OF SCHOOL.

UNTIL CAMPUS TEAMS WERE JUST LEAVING LAST WEEK.

THEY'RE STILL LOOKING FOR SOME OF THOSE VERY SMALL DETAILS, WERE VERY SUCCESSFUL THIS YEAR CAMPUS TEAMS IN COLLECTING, I THINK WE WERE NEAR 98% RESPONSE RATE FROM OUR FAMILIES, WHETHER THEY WERE INTENDING TO COME BACK OR MAKING OTHER DECISIONS FOR THEIR FAMILY.

WE BEGAN AS WELL WITH ADMISSIONS SORTING AND PREPARING ALL OF THE TRANSFER DATA THAT HAD BEEN SUBMITTED.

THAT STARTED IN MARCH WE BEGAN PREPARING THAT FOR ADMINISTRATIVE REVIEW.

WE CLOSED THE APPLICATION PROCESS AS WE TALKED ABOUT IN MARCH, AND THEN WE BEGAN AS EARLY AS APRIL 12TH WITH SOME OF OUR COMMUNICATIONS TO FAMILIES WITH REGARDS TO APPROVAL OF THOSE TRANSFERS.

THE TRANSFERS, THE COMMUNICATIONS WERE PHASED WE DID NOT DO EVERYTHING AT ONE TIME.

AGAIN, IN THE SAME TIME PERIOD, WE'RE STILL CHASING OUR STUDENT INFORMATION, THE COMMITMENT, THE SIV WORK THAT THE CAMPUSES ARE DOING.

WE HAD TO DO A STAIR STEPPED APPROACH, MAKE SURE WE'RE DOING A LITTLE BIT BASED ON WHAT WE KNOW WE HAVE AVAILABLE.

WE COMPLETED THE MAJORITY OF OUR APPLICATION COMMUNICATIONS, WE STILL HAVE A FEW STRAGGLERS THAT WE'RE WORKING ON.

WE'RE ALSO EXCITED TO HAVE NEW EMPLOYEES BRING THEIR STUDENTS IN AS WELL.

WE'RE WORKING ON FINALIZED PLACEMENTS FOR THOSE AND A FEW OUTSTANDING TRANSFER FAMILIES.

I THINK THAT WRAPS MOST OF IT UP, SIR.

>> IT'S A LOT. I KNOW IT'S JUST A COUPLE OF BULLET ITEMS, BUT THERE'S A LOT GOING ON IN BETWEEN EACH ONE OF THOSE MILESTONES.

BUT PART OF THAT MILESTONE BEGINNING BACK IN MARCH, WE TRIED TO IMPROVE OUR PROCESSES EACH AND EVERY YEAR AS MUCH AS WE CAN.

WE CAME TO A REALIZATION THAT WE NEEDED SOMETHING THAT WAS MORE EFFICIENT, AND IT SERVED ALL THOSE INVOLVED BETTER AND SO WE INTRODUCED FINAL SITE.

THEY HAVE AN ENROLLMENT PLATFORM, IT'S A SOFTWARE THAT WE ROLLED OUT REALLY QUICKLY.

RACHEL WAS LEAD ON THAT, SO I THANK HER FOR ALL THE DILIGENCE SHE PUT INTO MAKING SURE THIS WAS READY TO GO ON MARCH 1ST.

THIS WAS AN APPLICATION TO WHERE WE USE IT FOR SPANISH IMMERSION.

WE USED IT FOR ALL OF OUR TRANSFER APPLICATIONS, ALL THE SUBMISSIONS CAME THROUGH HERE, ALL THE DOCUMENTS.

EVERYONE THAT WAS EVALUATING TRANSFERS WOULD BE IN THIS PORTAL AND COULD SEE EVERYTHING IN ONE PLACE AND ONE LOG IN, IT WAS SUCCESSFUL, IT DID HAVE SOME SPEED BUMPS ALONG THE WAY, BUT WE HAD TO ADJUST AND ACCOMMODATE AS QUICKLY AS WE CAN.

HOPEFULLY, THOSE THAT UTILIZED IT WOULD PROVIDE THAT POSITIVE FEEDBACK, BUT ALSO THE REVIEW PROCESS, IT REALLY HELPED STREAMLINE THAT AND SO THERE'S A NUMBER OF EFFICIENCIES THAT WERE PROVIDED THROUGH THIS NEW PLATFORM.

BUT ALSO, WE DID NOTICE THROUGHOUT THIS PROCESS, WE'VE DONE IT BEFORE.

WE NEEDED SOME REALLY TARGETED FOCUSED MARKETING.

AS WE START EVALUATING THIS, WE SEE WHAT STUDENTS ARE COMING IN, WHICH STUDENTS ARE MOVING IN, AND THEN ALSO WHAT TRANSFERS WE MAY HAVE AVAILABLE SEATS.

WE SEE OPPORTUNITIES, AND WE DID IDENTIFY AN OPPORTUNITY AT VALUVIEW ELEMENTARY AT KINDERGARTEN AND SPANISH IMMERSION. THAT'S SOMETHING NEW.

WE INTRODUCED TWO SECTIONS OF KINDERGARTEN THERE, AND WE SAW SOME OPPORTUNITY, SOME AVAILABLE SEATS.

WE WENT BACK OUT AND HAD SOME DIRECT MARKETING AND TRYING TO SEE IF WE HAD ANY INTEREST THERE.

I CAN SAY THAT TO THIS POINT, WE HAVE HAD SOME INTEREST THERE TO FILL IN SOME OF THOSE SEATS.

NOW TO WHAT YOU SEE EVERY SINGLE YEAR, I WILL HIGHLIGHT THAT THIS IS PRELIMINARY.

JUNE, THIS IS PRELIMINARY.

A LOT OF THINGS ARE GOING TO CHANGE OVER THE SUMMER, IT'S PROBABLY CHANGED SINCE WE PUT THIS PRESENTATION TOGETHER.

BUT HOW THIS CHART WORKS, ALL YOUR CAMPUSES ON THE LEFT COLUMN.

THE THREE COLUMNS FOR YOUR LEFT ARE 23 24 ENROLLMENT, THAT'S THE SNAPSHOT FOR THIS PREVIOUS SCHOOL YEAR.

[00:45:03]

THAT'S TO COMPARE WHERE WE ARE TODAY.

THOSE FAR RIGHT COLUMNS, THOSE THREE COLUMNS ARE THE PRELIMINARY ENROLLMENTS BY CAMPUS.

WE ALSO HAVE SECTIONS, AND THEN WE HAVE AVERAGE CLASS SIZES.

SECTIONS ARE VERY IMPORTANT BECAUSE SECTIONS ARE TIED TO TEACHERS AND STAFF AND SO IT'S VERY IMPORTANT THAT WE TRACK THESE.

I WILL TELL YOU RIGHT NOW, YOU LOOK AT THE NUMBERS.

THEY'RE LOWER ON THE RIGHT SIDE THAN THEY ARE ON THE LEFT SIDE.

BUT I'M NOT TOO SURPRISED OF THAT BECAUSE OF WHERE WE ARE IN THE PROCESS RIGHT NOW.

IF YOU TOTAL ALL THOSE NUMBERS DOWN, HIGH SCHOOL IS DOING REALLY WELL WHEN IT COMES TO ENROLLMENT.

IT'S EXCEEDING THE DEMOGRAPHERS PROJECTION, BUT THERE'S A LOT OF CAMPUSES THAT ARE UNDERNEATH THE DEMOGRAPHERS PROJECTION.

BUT DEMOGRAPHER IS TRYING TO PROJECT FIRST DAY OF SCHOOL ENROLLMENT, NOT JUNE ENROLLMENT.

YOU CAN SEE RIGHT NOW THAT TOTAL PRELIMINARY IS 7,531.

I WILL TELL YOU THAT A YEAR AGO, TODAY, WE WERE SITTING AT 7,533 AND YOU CAN SEE ON THE LEFT SIDE OF THAT SLIDE, WE ENDED UP AT 7,732.

THE SUMMER MONTHS FOR ENROLLMENT ARE INCREDIBLY BUSY, AND LAST SUMMER WAS A VERY BUSY SUMMER.

WE CAN MAYBE PROJECT THAT WE MAY HAVE A BUSY SUMMER LIKE THAT.

YOU CAN SEE THE TARGET FROM THE DEMOGRAPHER WAS 7,718.

CHRIS SCOTT AND HIS FORMULAS ARE BASED ON THAT 7,718.

THIS IS HOW IT LANDS RIGHT NOW JUST FROM A CAMPUS PERSPECTIVE FOR THE ENTIRE SCHOOL, BUT I WANT TO BREAK IT DOWN EVEN FURTHER GOING INTO THE NEXT SLIDE.

THIS IS ALL OF OUR ELEMENTARY CAMPUSES BROKEN DOWN INTO SECTIONS.

TO EXPLAIN THIS, YOU'LL SEE AT EACH GRADE LEVEL, HOW MANY SECTIONS PER CAMPUS IN THE DARK RED OUTLINE, THOSE ARE YOUR SPANISH IMMERSION SECTIONS AND THEN ANYTHING HIGHLIGHTED IN A ORANGE BACKGROUND, ARE THOSE SECTIONS K THROUGH FOUR THAT ARE ABOVE THAT 22 TO ONE RECOMMENDED GUIDELINE.

WE WANT TO IDENTIFY THOSE AND YOU'LL SEE THAT A COUPLE OF THOSE, ESPECIALLY AT BARTON CREEK IN VALUVIEW, THEY'RE ON THE BRINK.

IF WE GET SOME RESIDENTS MOVING IN, WE'RE GOING TO HAVE TO MAKE SOME DECISIONS WHEN IT COMES TO STAFFING.

THIS IS WHAT WE BASE STAFFING ON.

THAT'S WHY WE WANT TO SLIDE AS MUCH INFORMATION IN THE PROCESS UP FRONT IN THE SPRING BECAUSE THEN WE CAN MAKE STAFFING DECISIONS IN MAY INSTEAD OF AUGUST.

WE WORK VERY DILIGENTLY TO DO THAT TO WORK WITH OUR CAMPUSES, SO WE IDENTIFY HOW MANY SECTIONS ARE WE GOING TO NEED FOR STAFFING PURPOSES.

WE'RE SITTING REALLY GOOD RIGHT NOW, BUT UNDERSTANDING THAT THINGS COULD CHANGE OVER THE SUMMER, AND WE MAY NEED TO ADD HERE AND THERE.

WE TAKE THIS DATA AND WE IDENTIFY WHAT ARE AVAILABLE SEATS AND THEN OUR TRANSFERS AND SEE WHERE WE CAN EFFICIENTLY PLACE THEM.

WE DON'T CREATE NEW SECTIONS IN CLASSROOMS JUST FOR TRANSFERS WE DON'T DO THAT.

I'LL TELL YOU WE FILL UP TO A CERTAIN LEVEL, BUT WE MAY GET 12 KINDERGARTNERS MOVING IN TO FOREST TRAIL OVER THE SUMMER BECAUSE IT HAPPENED LAST SUMMER AND SO WE MAY HAVE TO MAKE A DECISION TO ADD.

BUT WE DON'T CREATE CLASSES JUST FOR TRANSFER STUDENTS, WE WANT TO UTILIZE THE RESOURCES THAT WE HAVE AS EFFICIENTLY AS WE CAN AND TRANSFERS IS WHERE THAT FITS IN.

>> LAST YEAR WE DID THE COLLAB CLASSES.

WE'LL DO THE COLLAB IN AUGUST.

WHEN WE COME TO THE UPDATE, WE'LL HAVE THE COLLAB CLASSES OUTLINED IN HERE AS WELL.

LOOKING FROM A SECONDARY LEVEL PLUS ATS, OUR MIDDLE SCHOOLS ARE AGAIN DOWN FROM LAST YEAR, BUT I'LL TELL YOU THAT THERE'S AN ART TO THIS, AND THERE'S A LOT OF DATA BEHIND HOW THEY BUILD EACH GRADE LEVEL AND THE AMOUNT OF INSTRUCTIONAL BLOCKS THAT ARE THERE.

THEY WORK WITH THAT INFORMATION IN ORDER TO EVALUATE TRANSFERS.

THEN AT THE HIGH SCHOOL YOU CAN SEE THAT WE'RE LOOKING REALLY GOOD.

BUT WE'RE CONSISTENTLY BEING AT THAT 700 GRADUATING CLASS.

YOU CAN SEE OUR KINDER CLASSES ARE NOT VERY LARGE.

THIS YEAR IS HIGHER THAN LAST YEAR AT THIS POINT.

WE'RE ABOUT 388 STUDENTS AND OUR TARGET IS AROUND 450.

THERE'S A WAY TO GO, BUT BASED ON LAST YEAR WE SAW A NUMBER OF KINDERGARTNERS COME IN OVERALL.

THAT'S OUR TARGET, BUT WE ONLY HAVE SO MANY SECTIONS TO UTILIZE FOR TRANSFER SEATS.

I'M GOING TO RUN DOWN SOME HIGHLIGHTS.

RESIDENT ENROLLMENT IS DOWN.

YOU'VE SEEN FROM THE PROJECTIONS THAT RESIDENT ENROLLMENT HAS BEEN AND WILL CONTINUE TO DECLINE TO SOME DEGREE.

HOW WE MITIGATE THAT IS UTILIZING TRANSFER POLICIES AND PROCEDURES AND USING IT IN AN EFFICIENT WAY WHERE WE CAN.

[00:50:04]

JUST LIKE I HIGHLIGHTED, A LOT OF STUDENTS GOING OUT, NOT THE SAME NUMBER COMING IN.

BUT WE DO GET OTHER STUDENTS MOVING IN OTHER GRADES.

THAT NET THAT YOU'RE SEEING BETWEEN 700 AND 388 IS NOT THAT REAL NUMBER BECAUSE WE'RE GETTING A NUMBER OF STUDENTS MOVING IN IN OTHER GRADE LEVELS.

LAST YEAR, AND DURING THE SUMMER WE HAD ABOUT 170 NEW STUDENTS ENROLL THROUGHOUT THE DISTRICT, ABOUT 80 OF THOSE BEING AT THE ELEMENTARY LEVEL AND ABOUT 60 OR SO BEING AT THE HIGH SCHOOL LEVEL.

IF WE ASSUME A SIMILAR PROJECTION, THAT WOULD REALLY CLOSE THAT GAP FROM WHERE WE ARE NOW TO OUR TARGET OF 7718.

WE HAD 284 NEW TRANSFER APPLICATIONS, THIS YEAR COMPARED TO 322 LAST YEAR, AND THE YEAR BEFORE WE HAD 250.

YOU CAN SEE IT CHANGES FROM YEAR TO YEAR.

BUT THIS YEAR, ABOUT 58% OF THOSE WERE APPROVED.

THAT'S A PRETTY HIGH PERCENTAGE COMPARED TO LAST YEAR AT 47%, AND THE YEAR PRIOR WAS 50%.

THERE'S A LOT OF DIFFERENT DYNAMICS THAT HAPPEN, AND WE CAN'T ACCEPT ALL TRANSFERS.

IT'S JUST NOT POSSIBLE FOR US TO DO SO.

WE TAKE OUR TIME, WE EVALUATE THEM BASED ON THE CRITERIA THAT WE HAVE PUBLISHED, BUT WE WANT TO MAKE SURE WE GET THAT COMMUNICATION OUT AS EARLY AS WE CAN, SO THOSE FAMILIES THAT MAY NOT BE ACCEPTED CAN MAKE OTHER PLANS WITH A REASONABLE AMOUNT OF TIME.

THAT'S A QUICK RUNDOWN, A QUICK HIGHLIGHT, I'D LOVE TO ANSWER ANY OF YOUR QUESTIONS.

>> THANK YOU, JEREMY. HEATHER.

>> I ALWAYS LOVE THIS FUN LITTLE SHEET OF THE ENROLLMENT AND SEEING HOW ALL THE PIECES FALL AND WHERE ALL THE KIDDOS ARE GOING TO BE. IT'S EXCITING.

IT IS INTERESTING TO SEE THE LOWER CLASS SIZES.

BUT ALSO, I LOVE LOWER CLASS SIZES, I GUESS THAT IS THE ONE BENEFIT TO HAVING A SMALLER ENROLLMENT THAN WE MIGHT WANT.

BUT I DID HAVE SOME QUESTIONS IN REGARDS TO VALLEY VIEW.

WELL, IN THE PAST I KNOW SOME FAMILIES HAD TRANSFERRED TO OTHER CAMPUSES, SPECIFICALLY BARTON CREEK, FOR SPANISH IMMERSION.

THEN THIS YEAR WE HAVE VALLEY VIEW OFFERING SPANISH IMMERSION JUST IN KINDERGARTEN.

WERE THERE ANY FAMILIES THAT STILL WENT TO BARTON CREEK FOR SPANISH IMMERSION FOR KINDERGARTNERS? THAT'S SUPER SPECIFIC.

BUT THAT ALSO HAD OLDER CHILDREN THERE, WE KNOW?

>> MAYBE.

>> RIGHT.

>> WE WOULD HAVE GRANDFATHERED THEM.

IF THEY REQUESTED THAT, I CAN'T TELL YOU OFF THE TOP OF MY HEAD.

>> SURE. THERE WERE SOME.

>> I IMAGINE WE HAD AT LEAST A COUPLE.

>> THAT WAS DISTRICT WIDE AND THAT'S SOME OF THE INFORMATION THAT WAS PUBLISHED TO OUR SPANISH IMMERSION PAGE SO THAT FAMILIES UNDERSTOOD WHERE THE PRIORITIES WERE IN PLACE.

>> SURE. MAKES SENSE. THEN IN TERMS OF THE VALLEY VIEW NUMBERS FOR SPANISH IMMERSION, SO YOU GUYS HAD MENTIONED THAT THERE WAS SOME MARKETING THAT WENT OUT.

THE 26 STUDENTS IN SPANISH IMMERSION AT VALLEY VIEW WERE AFTER THE TRANSFER MARKETING?

>> IT WAS PRIOR TO.

WE WEREN'T SEEING THOSE NUMBERS, THAT'S WHEN WE WENT BACK OUT.. ANY OF THOSE INTERESTED PARTIES THAT WE DO EVALUATE, AND WE DO ACCEPT, THEY WOULD BE ON TOP OF THIS NUMBER.

THAT'S OUR GOAL IS TO INCREASE THOSE TWO SECTIONS.

>> OKAY. THANK YOU.

>> MARKETING IS ONGOING. YEAH.

>> THANK YOU FOR THAT CLARIFICATION.

SO THE MAJORITY OF THOSE CHILDREN ARE RESIDENT FAMILIES IN THE DISTRICT OR WE DON'T KNOW?

>> YEAH, I THINK WE HAVE EIGHT RESIDENT, AND THEN I THINK WE HAVE 14 OUT OF DISTRICT TRANSFERS.

>> OKAY. THAT MAKES SENSE. ALL RIGHT. THANK YOU

>> THANK YOU, HEATHER. ELLEN, AND THEN DIANE.

>> THANK YOU FOR THIS REPORT.

I KNOW IT'S A HUGE AMOUNT OF WORK.

A HUGE AMOUNT OF WORK REFLECTED IN THIS.

I MEAN, JUST GETTING ALL THE NUMBERS IN THE RIGHT SQUARE MAKES MY EYES CROSS.

THANK YOU FOR THE MATHS IT HAS TAKEN TO GET TO THIS POINT, AND I DO REALIZE IT'S PRELIMINARY.

BUT I DID HAVE A COUPLE OF QUESTIONS.

YOU SAID THAT LAST SUMMER WE HAD 171 NEW STUDENTS REGISTER.

ANY IDEA WHAT OUR TO DATE SUMMER NUMBER IS? ARE WE TRACKING ALONG THE WAY LAST SUMMER TRACKED ALONG OR IS IT A DIFFERENT FIELD?

>> WELL, I CAN TELL YOU RIGHT NOW THAT KINDERGARTEN IS INTERESTING, ESPECIALLY IF YOU DON'T HAVE A STUDENT IN THE DISTRICT RIGHT NOW.

[00:55:03]

MOST PUBLIC SCHOOL DISTRICTS DO KINDER REGISTRATIONS IN JUNE.

I MEAN, THAT'S LIKE THE MONTH OF KINDER.

WE DO THINGS A LITTLE BIT DIFFERENT, SO IF NOT USED TO THAT.

BUT I WILL TELL YOU AT THE HIGH SCHOOL WE'VE SEEN AN EARLY SURGE IN FRESHMAN.

IT SEEMS LIKE THOSE REGISTRATIONS HAVE ACTUALLY COME IN EARLY JUNE INSTEAD OF LATER.

BECAUSE WHAT HAPPENS IS THAT OUR CAMPUS REGISTRARS THEY LEFT LAST WEEK.

THAT WAS THEIR LAST CONTRACT DATE, AND THEN THEY COME BACK.

WE HAVE TO MONITOR ADMINISTRATIVELY FROM THE OUTSIDE LOOKING IN AND MONITOR SOME OF THAT GROWTH.

LAST YEAR THEY JUST CAME INTO A LOT OF NEW STUDENT ONLINE ENROLLMENTS WHEN THEY CAME BACK TO WORK.

WE'RE GOING TO MONITOR REALLY CLOSELY, BUT I'LL SAY THERE'S A SURGE IN FRESHMAN THIS YEAR EARLIER THAN LAST YEAR.

>> ARE THERE ANY REAL ESTATE METRICS THAT WE LOOK AT? I MEAN, JUST BY DRIVING PAST, IT FEELS LIKE THERE IS A LOT MORE HOUSING INVENTORY AVAILABLE FOR TURNOVER THIS SUMMER THAN LAST.

>> YEAH. WE COUNT ON THAT.

WE DON'T KNOW WHEN THOSE PROPERTIES BECAUSE THE SUMMER IS THE TIME.

I MEAN, MOST OF THE TIME YOU'RE GOING TO LOOK AT FROM JUNE TO END OF JULY.

BECAUSE THOSE HOUSES IF THEY'RE GOING TO CLOSE, THEY'RE GOING TO CLOSE BY THE END OF JULY, SO THEY HAVE TIME TO MOVE IN BEFORE SCHOOL STARTS.

I THINK THAT'S WHY WE SEE A SURGE OVER THE SUMMER TYPICALLY.

BUT WE DON'T HAVE ANY AVAILABLE METRICS THAT WE UTILIZE TO PROJECT OUT FROM TODAY TO THE END OF JULY.

WE DON'T HAVE THAT, BECAUSE WE DON'T ALSO KNOW WHAT THE DEMOGRAPHICS OF THOSE FAMILIES ARE GOING TO BE.

WE MAY BE ABLE TO ASSUME THE AVERAGE 0.5, I THINK, KIDDOS PER HOUSEHOLD IN MOST OF OUR ATTENDANCE AREAS.

BUT THAT DATA WE JUST DON'T HAVE ACCESS TO IT.

>> I JUST WANT TO REITERATE, WE ARE STILL RECRUITING TRANSFERS.

THAT MARKETING FOR TRANSFERS IS ONGOING, AND WE ARE STILL ACCEPTING THOSE APPLICATIONS.

>> WHERE THERE IS SPACE AVAILABLE.

>> RIGHT. JUST WANTED TO MAKE SURE THAT WAS ABSOLUTELY CLEAR.

BECAUSE WE DO HAVE 17 CLASSROOMS THAT STILL HAVE 18 OR FEWER STUDENTS IN THEM.

I DO THINK WE HAVE CAPACITY ACROSS A COUPLE.

>> YES. I WOULD SAY ON THAT NOTE IS, WHAT WE TRY TO DO, YOU'LL SEE SOME 18'S IN HERE, SOME 19'S, 17'S, BUT WHEN WE SEE 18, 19 WE HAVE TO BE CAREFUL BECAUSE WE WANT TO ALLOW SEATS FOR RESIDENTS THAT MOVE IN.

BECAUSE LIKE I SAID, WE HAD 80 ELEMENTARY KIDDOS MOVE IN OVER THE LAST SUMMER.

WHERE ARE THEY GOING TO SIT? WE HAVE TO BE VERY CAREFUL NOT TO FILL UP TOO HIGH, AND NOW PUSH US OVER THERE, NOW WE'RE ADDING A NEW TEACHER, NEW SECTION.

THEN WHEN WE DO THAT, IT DRAWS THE NUMBERS WAY DOWN.

THAT'S WHERE SOME CLASSES, SOME GRADE LEVELS WE MAY NOT HAVE HAD AS MANY APPLICANTS, SOME GRADE LEVELS WE HAD TOO MANY APPLICANTS, AND SO IT'S LIKE AN ART.

SOME YEARS ARE BETTER THAN OTHERS.

BUT RIGHT NOW, KINDERGARTEN HAS BEEN OUR REAL PUSH TO MAKE SURE WE HIT THOSE KINDERGARTEN NUMBERS, BECAUSE THAT'S GOING TO HELP US OBVIOUSLY IN FUTURE YEARS.

>> SPEAKING OF STAFF AND LOOKING AT THE CHART WHERE WE HAVE SECTIONS THAT ARE ADDED AND SECTIONS THAT ARE INCREASED.

DID WE HAVE ANY STAFF TRANSFERS BETWEEN CAMPUSES OR WAS ATTRITION, WAS EVERYTHING ABLE TO BALANCE OUT WITH ATTRITION?

>> I THINK THERE HAS BEEN SOME STAFF TRANSFERS AMONG CAMPUSES TO EITHER FILL IN VACANCIES DUE TO ATTRITION OR TO HELP BALANCE SOME OF THESE NUMBERS WHERE WE KNOW WE NEEDED AN ADDITIONAL FT. LAURIE, I DON'T KNOW IF YOU HAVE ANY OTHER INSIGHT TO THAT, BUT I THINK THERE HAVE BEEN STAFF THAT HAVE TRANSFERRED BETWEEN CAMPUSES.

>> BUT IT'S ALL LEVELED OUT? SEEMS TO BE LEVELING OUT.

THE LAST THING I WANT TO DO IS JUST POINT OUT SOMETHING THAT I'M KEEPING AN EYE ON.

IT'S THE AVERAGE CLASS SIZE.

AGAIN, I'VE MENTIONED THIS BEFORE, BUT AT FOREST TRAIL, WE STILL HAVE ONE TO TWO STUDENTS PER CLASSROOM MORE THAN OTHER ELEMENTARY SCHOOLS ON AVERAGE.

THE EQUITY, IF YOU WILL, BETWEEN FOREST TRAIL AND THE OTHER SCHOOLS, I THINK WE NEED TO BE COGNIZANT OF.

>> I THINK THERE'S A THEORY BEHIND SOME OF THAT AS WE EVALUATE THAT AS WELL.

WHEN WE DO THESE AVERAGE CLASS SIZES WE TAKE THE ENTIRE ENROLLMENT.

YOU CAN SEE THAT WE HAVE SOME SPANISH IMMERSION CLASSES IN THE UPPER GRADES THAT ARE A LITTLE LOWER PER CLASS WHERE YOUR TRADITIONAL CLASSES MAY BE A LITTLE BIT HIGHER.

[01:00:02]

BUT AGAIN, IT'S LITERALLY A MATH PROBLEM.

I THINK THAT'S WHERE FOREST TRAIL IS VERY EFFICIENT, BECAUSE IT'S JUST A TRADITIONAL ELEMENTARY SCHOOL.

YOU SEE THE NUMBERS THERE.

THERE MAY BE A FLUCTUATION THERE, I DON'T KNOW HOW MANY STUDENTS THAT WOULD EQUATE TO, BUT I THINK THAT DRIVES SOME OF THAT WHEN YOU SEE THE LOWER NUMBERS IN THOSE SI CAMPUSES.

>> CERTAINLY FOREST TRAIL HAS ALWAYS BEEN EXTREMELY CONSISTENT.

I THINK IT'S THE WATER FROM LOST CREEK.

>> IT'S VERY EFFICIENT.

>> I REALLY DO THINK THERE MUST BE SOMETHING IN THE WATER.

>> THANK YOU, ELLEN. WE'LL GO TO DIANE AND THEN KIM.

>> THANK YOU. LOTS TO DIGEST HERE.

I APPRECIATE ALL THE WORK THAT WENT INTO THIS.

LET ME SEE IF I CAN READ MY CHICKEN SCRATCH HERE.

MY FIRST QUESTION IS THE ORANGE BOXES.

>> WE WERE, I THINK YOU SAID ON THE BRINK.

WOULD ANY OF THE CHILDREN IN THOSE CLASSROOMS BE TRANSFERS WHO WERE ADMITTED IN PREVIOUS YEARS WHO WERE CONTINUING ON? WHAT IS OUR POLICY THERE?

>> WHAT WE WANT TO DO, WE WANT TO HONOR THOSE TRANSFERS AT THIS POINT, AGAIN IN JUNE.

IF WE GET A LARGE INFLUX OF RESIDENT STUDENTS, WE HAVE TO EVALUATE THAT, AND WE DO.

WE HAVE THOSE SITUATIONS WHERE WE WATCH CLOSELY, BECAUSE WE HAVE TO LOOK AT, DO THEY HAVE SIBLINGS? WHAT IS THE DEMOGRAPHIC OF THOSE SECTIONS.

WE WATCH THOSE REALLY CLOSELY, ESPECIALLY YOUR VALLEY VIEW, YOUR BARTON CREEK THERE, AND EMPLOYEE AS WELL.

I BELIEVE THAT SECOND GRADE CLASS IS VERY FULL OF RESIDENT.

I WANT TO SAY THOSE TWO SECTIONS.

I WANT TO SAY I RECALL THAT NOT POSITIVE.

THAT'S SOMETHING WE MAY HAVE TO HAVE A CONVERSATION.

WE HAVE HAD THEM IN THE PAST, BUT WE NEED TO JUST UNDERSTAND ALL THE DYNAMICS.

WHEN WE EVALUATE TRANSFERS, WE USUALLY LOOK AT, JUST WHAT IS THE FAMILY DYNAMICS? DO THEY ALREADY HAVE A SIBLING HERE? IT COMPLICATES A LOT OF THE EVALUATION, BUT WE WANT TO BE VERY CAREFUL AND THEN UNDERSTAND EVERYTHING.

>> AS YOU SAID, THERE'S AN ART TO IT TOO.

THANK YOU FOR EXPLAINING THAT.

IN THE SUMMER LAST YEAR WHEN WE HAD SO MANY CHILDREN ENROLL, WHAT PERCENTAGE OF THOSE WERE IN DISTRICT VERSUS TRANSFERRED? DO YOU HAVE A BALLPARK IDEA THERE?

>> THEY'RE ALL RESIDENT.

>> ALL RESIDENT.

>> THAT REFERENCE IS RESIDENT.

>> THAT WHOLE INFLUX.

MY UNDERSTANDING WAS WE'RE ACTIVELY RECRUITING STILL I THINK FOR SPANISH IMMERSION IN PARTICULAR.

THERE'S SOME WIGGLE ROOM IN SOME OF THESE CLASSROOMS TO FILL SOME SEATS.

DO WE GET TO THE END OF THE SUMMER, WHERE WE SAY, WE'RE SITTING AT 18 HERE IN A CLASSROOM.

LET'S REACH BACK OUT TO SOME OF THESE TRANSFERS? I DON'T KNOW IF THEY'D BE SOME OF THE ONES THAT WEREN'T PART OF THE ACCEPTANCE FROM THE BEGINNING.

DO YOU DO THAT AT THE END OF THE SUMMER, TRY TO FILL IN A LITTLE BIT?

>> WE HAVE. WE'VE REACHED OUT, EVEN LAST YEAR WE REACHED OUT.

WE GOT A COUPLE, ACTUALLY.

BUT A LOT OF THEM GO ON AND THEY HAVE DIFFERENT PLANS BECAUSE IT'S LATE IN THE SUMMER.

BUT WE WILL IF THERE'S AN OPPORTUNITY TO THOSE THAT HAVE ALREADY APPLIED, THEN WE MAY REACH OUT AND SEE IF THERE MAY BE SOME INTEREST THERE.

>> IF I CAN JUST POINT A CLARIFICATION SO WE'RE ALL ON THE SAME PAGE.

THE ONLY ACTIVE MARKETING WITH REGARDS TO TRANSFERS RIGHT NOW IS SPECIFICALLY FOR VALLEY VIEW ELEMENTARY KINDERGARTEN SPANISH IMMERSION.

THE TRANSFER APPLICATION IS OTHERWISE CLOSED, AND IT HAS BEEN.

I WOULD HATE FOR A FAMILY TO HEAR THIS MESSAGE AND BE MISUNDERSTOOD.

I PERSONALLY DON'T WANT ANY MORE PHONE CALLS OR E-MAILS WITH REGARDS TO THE CONFUSION.

I WOULD HATE FOR ANYONE TO FEEL LIKE THEY'VE MISSED SOMETHING.

>> THAT LEADS TO ANOTHER QUESTION I HAD.

WE HAVE THE MARCH TIME FRAME, IT OPENS UP AND IT CLOSES ON THE 23RD.

I UNDERSTAND YOU NEED TO HAVE A REGIMENTED PROCESS.

BUT DO YOU FIND A LOT OF PEOPLE MISSING THE DEADLINE AND APPLYING AND MISSING THE BOTH, SO TO SPEAK OR IS THAT JUST A RARE OCCURRENCE?

>> YOU MAY BE ABLE TO SPEAK TO THAT.

>> I WILL TELL YOU THOSE THAT ARE AWARE WE HAVE A TRANSFER PROCESS ARE STANDING IN LINE.

AS SOON AS THE GATES OPEN, THEY'RE FILLING OUT THEIR FORMS AND THEY'RE COMPLETING THAT.

THAT BEING SAID, THERE ARE A VAST NUMBER OF PEOPLE MOVING INTO OUR AREA THAT ARE CONSTANTLY REACHING OUT YEAR ROUND, ANTICIPATING THEIR RELOCATION, AND THEIR WORDS ARE TRANSFER.

MOST FAMILIES WHEN THEY SAY TRANSFER, THEY MEAN WE'RE RELOCATING.

NOT OUR WORD, TRANSFER MEANING YOU'RE GOING TO LIVE OUTSIDE OF OUR DISTRICT.

ONCE WE EXPLAIN TO THEM WHAT THEY'RE ACTUALLY DOING, WHAT OUR VOCABULARY WORDS ARE, THEY EXPLAIN TO US WE'RE ACTUALLY TARGETING RESIDENCY WITHIN YOUR ISD.

IN THAT CASE, WE HAVE A MUCH DIFFERENT SITUATION, AND NOW WE'RE ANTICIPATING THEIR ENROLLMENT IN A DIFFERENT WAY.

WE DO HAVE MANY FAMILIES LOCALLY WHO ARE EXPERIENCING DURESS OF OTHER NATURES AND THEY'RE LOOKING TO MOVE THEIR STUDENT AND

[01:05:02]

WE HAVE TO BREAK IT TO THEM THAT OUR WINDOW IS CLOSED.

THEN THEY'LL PLAN FOR THE NEXT YEAR, OR THEY'RE OTHERWISE CHANGING RESIDENCY OR WHATEVER MIGHT SUPPORT THEIR FAMILY'S NEEDS.

>> THANK YOU VERY MUCH. THAT MIGHT COVER ALL OF MY QUESTIONS. THANK YOU.

>> THANK YOU, DIANE. WE'LL GO TO KIM.

>> I THINK A LOT OF MY QUESTIONS HAVE BEEN ANSWERED ALREADY.

THANK YOU, AGAIN, JUST LIKE EVERYONE ELSE FOR ALL THIS DATA.

WE WERE JUST TALKING, RACHEL ABOUT THE TRANSFERS AND THE SUCCESS RATE.

I KNOW I DID CALCULATION SO IT LOOKS LIKE OF THE TRANSFERS WHERE THE WINDOW HAS CLOSED, WE'VE GOT 165 THAT HAD BEEN APPROVED.

LAST YEAR, THERE WAS A LITTLE BIT LESS.

THAT WAS IN THE PRESENTATION.

DO WE KNOW HOW MANY OF THOSE PEOPLE THAT ARE APPROVED TRANSFERS ACTUALLY ACCEPT THAT TRANSFER?

>> THAT'S A GREAT QUESTION, AND I'M SORRY, I DON'T HAVE MY SPREADSHEET RIGHT IN FRONT OF ME.

FOR THOSE ONCE AN APPLICATION HAS BEEN REVIEWED, IT'S GONE THROUGH THE REVIEW PROCESS.

WE'RE THEN OFFERING THE SEAT AND WE ASK THE FAMILIES TO COMMIT ONE WAY OR ANOTHER, AND WE GIVE THEM A DEADLINE.

BY THIS DATE, YOU ACCEPT IT OR INDICATE TO US THAT YOU DO NOT.

THERE ARE FAMILIES THAT SOMETIMES DON'T RESPOND TO EITHER DIRECTION, AND THEY'RE EITHER AGREE TO FOLLOW UP WITH US OR WE HAVE TO ASSUME THE STUDENT AND THE FAMILY HAVE MADE OTHER DECISIONS.

WE DO HAVE DECLINES.

THIS APPLIES TRADITIONALLY IN SPANISH, K12.

WE DO HAVE FAMILIES THAT THEY WORKED REALLY HARD TO BE FIRST IN THE DOOR.

THEY GOT THE PLACE, AND THEY STILL MADE OTHER DECISIONS.

THE NUMBER IS VERY SMALL.

IT'S JUST. [OVERLAPPING]

>> ONE OR TWO.

>> ONE AWFULLY THING. BUT IT DOES HAPPEN.

>> THAT'S WHAT I ASSUMED.

>> IT'S A GOOD QUESTION.

>> BUT I ASSUMED IT WOULD BE THE RARITY.

IN THE PRESENTATION, THERE WAS TALK ABOUT THE MARKETING FOR VALLEY VIEW, AND FOR THE SPANISH IMMERSION PROGRAM.

I REMEMBER LAST YEAR, WE ALSO TARGETED BECAUSE WE HAD A LOT OF DISCUSSION ABOUT THE GROWTH FROM KINDERGARTEN UP TO GRADUATION AND HOW THAT NUMBER BUILDS OVER THE YEARS.

HOW WAS THIS MARKETING DIFFERENT, BECAUSE I KNOW THAT WE WERE TARGETING KINDERGARTNERS FROM A GENERAL STANDPOINT LAST YEAR, AND THEN NOW WE'RE TARGETING SPANISH IMMERSION KINDERGARTNERS.

WAS THAT THE DIFFERENCE OR WERE THERE DIFFERENT WAYS IN WHICH WE WERE MARKETING FOR THE YOUNGER ONES COMING IN?

>> YOU'RE MARKETING BASED ON OPPORTUNITIES THAT YOU HAVE.

RIGHT NOW, VALLEY VIEW KINDERGARTEN, SPANISH IMMERSION IS A HUGE OPPORTUNITY.

THAT'S SOMETHING THAT WE NEED TO MITIGATE, AND WE'RE FOCUSING ON THAT.

LAST YEAR, A LOT OF THESE NUMBERS THAT YOU SEE WE'RE SINGLE DIGITS.

WE HAD SECTIONS OF NINE AT CEDAR CREEK PROJECTED, AND SO THE GAP WAS VERY LARGE OVERALL IN KINDERGARTEN ACROSS THE BOARD.

WE NEEDED TO EXPAND THAT MARKETING.

HERE THIS YEAR, WE'VE BEEN ABLE TO BUILD SECTIONS UP TO A COMFORTABLE LEVEL THAT WE CAN TAKE ON ADDITIONAL RESIDENT STUDENTS.

I WILL TELL YOU, THOUGH, LOOKING AT FOREST TRAIL HAS THREE SECTIONS OF KINDERGARTEN.

I'D BE VERY SURPRISED IF FOREST TRAIL HAD THREE SECTIONS OF KINDERGARTEN.

WE JUST HAVEN'T HAD THAT IN A LONG TIME.

THERE'S A COUPLE OF THAT CEDAR CREEK RIGHT NOW HAS TWO SECTIONS OF TRADITIONAL.

WHAT I'M SAYING IS THAT IF WE GET AN INFLUX OF RESIDENT STUDENTS HAVE TO EXPAND A SECTION AND DRAW DOWN ENROLLMENT, THAT MAY BE ANOTHER OPPORTUNITY LATE IN THE PROCESS TO GO AND TRY TO GET SOME KINDERGARTNERS OR GO BACK TO SOME AND SEE IF THEY WOULD BE WILLING TO TAKE THAT SPOT.

IT'S ALL BASED ON OPPORTUNITIES THAT WE SEE AT THE MOMENT, AND THAT ONE IS WHAT WE HAVE IN FRONT OF US RIGHT NOW.

>> I GUESS I DIDN'T ASK.

WHAT I WAS THINKING THROUGH WAS, IS THERE A STRATEGY ON THE MARKETING? I SEE CLAUDIA COMING UP.

I'M ASSUMING THAT THERE'S ALWAYS LESSONS LEARNED, AND WE'RE ALWAYS IMPROVING ON THAT.

BUT ARE THERE DIFFERENCES THAT WE'RE TAKING TODAY VERSUS WHAT WE LEARNED FROM LAST YEAR IN LASER-FOCUSING OUR TARGETING FOR TRANSFERS?

>> OUR STRATEGY THAT WE USED FOR THIS TARGETED CAMPAIGN WAS REALLY SPECIFYING WHO WOULD SEE THAT AD.

IF YOU'RE FAMILIAR WITH FACEBOOK ADVERTISING, YOU CAN DO A WIDE RANGE OF DEMOGRAPHIC, OR YOU CAN GET REALLY GRANULAR.

WHAT WE'VE DONE BEFORE IS WE'VE DONE IN A WIDE SCOPE.

PUTTING SOME AGE RANGES IN THERE OR PUTTING IN LOCATIONS THAT DON'T GO SO FAR SOUTH,

[01:10:05]

DON'T GO SO FAR NORTH JUST BECAUSE OF THE NATURE OF COMMUTING TO GET HERE.

BUT FOR THIS ONE, WE REALLY WERE VERY TARGETED.

YOU CAN SELECT PARENTS WHO HAVE PRESCHOOL-AGE CHILDREN 3-5.

YOU CAN SELECT, LIKE I SAID, THE DEMOGRAPHIC OR THE AREA, THE GEOGRAPHY.

THEN ALSO JUST I THINK THE OTHER SELECTION WAS, WHERE IT ALSO JUST SAID PRESCHOOL.

THAT COULD BE YOUNGER, BUT WE JUST THOUGHT WE'D GRAB THAT AREA, TOO. IT WAS FUNNY.

I WAS TELLING JEFF HOW FACEBOOK WAS NOT HAPPY WITH ME BECAUSE THEY DON'T LIKE YOU TO GET THAT TARGETED.

IT KEPT TELLING ME, ARE YOU SURE? BECAUSE YOU'RE REALLY LIMITING YOUR CHOICES HERE, BUT THAT'S WHAT WE WANTED.

>> THAT'S WHERE YOU WENT.

>> VERY SPECIFIC IN TARGETING WITH THAT.

>> GREAT. THANK YOU. I HAD ONE OTHER QUESTION, AND IT WAS AROUND AND THIS IS MAYBE A LITTLE BIT BROADER THAN JUST ENROLLMENT NUMBERS.

BUT I LOOK AT THE SLIDE THAT HAS ALL THE EARLY EDUCATION SCHOOLS.

I SEE BARTON CREEK, CEDAR CREEK, AND BRIDGEPOINT, WHERE WE HAVE JUST ONE SECTION OF SPANISH IMMERSION KINDERGARTEN, AND MAYBE NOT.

THERE'S KINDERGARTEN, AND THEN THERE'S ONE OTHER GRADE IN BRIDGEPOINT.

I WAS ALWAYS CONCERNED.

AGAIN, IT'S A LITTLE BROADER THAN JUST ENROLLMENT.

I WAS ALWAYS CONCERNED ABOUT THE ISOLATION OF JUST HAVING THE ONE SECTION OF A SPANISH IMMERSION, CLASS, ESPECIALLY AT THIS EARLY AGE, BECAUSE THEN AS YOU MOVE UP.

YOU'RE STAYING IN THAT ONE CLASS INSTEAD OF INTEGRATING.

HAS THERE BEEN ANY THOUGHT ON HOW WE'RE GOING TO ADDRESS THOSE ONE SECTIONS OF SPANISH IMMERSION AS WE MOVE THROUGH THE EARLY EDUCATION YEARS?

>> I THINK MOLLY IS REACHING FOR THE MICROPHONE.

>> I'M ASKING QUESTIONS OF EVERYONE.

>> WE'D HAVE TO RESURRECT MONTHS OF CONVERSATION AROUND THE 9010 MODEL AND BOTH THE PROS AND THE CONS.

WE KNEW THIS WAS GOING TO BE A BYPRODUCT OF THAT.

I'LL LET MOLLY SPEAK TO SOME OF THE SPECIFIC THINGS THAT HAVE BEEN ADDRESSED.

>> I KNOW WE'VE TALKED ABOUT THIS BEFORE.

I GUESS DIDN'T JUMP OUT [INAUDIBLE]

>> YEAH, I THINK JUST BROADLY IN KINDERGARTEN, THEY WILL STAY SELF-CONTAINED JUST BECAUSE WE DON'T WANT TO DO A LOT OF SWITCHING, AND THAT'S NOT DIFFERENT IN ANY TRADITIONAL SETTING.

ONCE THEY START GETTING INTO FIRST GRADE AND ABOVE, THEN WE'LL BE LOOKING AT MAKING SURE WE'RE INTEGRATING THEM DURING SPECIALS.

WHEN IS ALSO ANOTHER TIME, THE WHATEVER I NEED TIME THAT'S BUILT IN, THAT STUDENTS CAN THEN ALSO BE INTEGRATED AT DIFFERENT TIMES.

WE HAD GONE BACK TO REALLY MAKING SURE THAT EACH CLASS WAS JUST IN ITS OWN SELF WHEN THEY WERE DOING SPECIALS AND THINGS LIKE THAT.

BUT WE'RE GOING TO GO BACK TO A DIFFERENT MODEL WHERE THEY'LL INTEGRATE MORE.

YES, THEY ARE GOING TO BE WITH EACH OTHER FOR THEIR ELEMENTARY CAREER, AND THEY WILL BE IN THE SAME CLASSROOM WITH THEIR CORE ACADEMICS, K THROUGH FOUR.

IN FIFTH GRADE, THEY ALL START MOVING AROUND.

FIFTH GRADE LOOKS A LOT MORE LIKE MIDDLE SCHOOL THAN IT DOES ELEMENTARY SCHOOL.

BUT THEN THEY'LL HAVE THOSE OPPORTUNITIES DURING WIN AND SPECIALS TO ALSO INTEGRATE WITH OTHER STUDENTS.

>> THANK YOU. THANK YOU, EVERYONE.

>> THANK YOU, KIM, WE'LL GO TO HEATHER AND THEN DIANE.

>> THANK YOU. I'D ALREADY ASKED ABOUT THE VALLEY VIEW TRANSFERS FOR SPANISH IMMERSION.

I KNOW LAST YEAR OR AT SOME POINT IN THE PAST, WE'VE DISCUSSED ADDING MORE TRANSFERS IN OTHER GRADE LEVELS TO BOOST ENROLLMENT AT VALLEY VIEW.

OBVIOUSLY, IT'S STILL OUR SMALLEST CAMPUS BY FAR.

BUT WE WE SUCCESSFUL AT BRINGING IN MORE TRANSFERS TO VALLEY VIEW TO BOOST ENROLLMENT ALSO?

>> YEAH, I WOULD SAY THAT YES, WE PROBABLY TOOK ON MORE TRANSFERS THERE THAN IN PREVIOUS YEARS.

YOU WILL SEE THAT THERE'S SOME LIMITATIONS THERE BASED ON HOW MANY SECTIONS WE HAVE ACROSS THOSE GRADE LEVELS.

BUT WE ALSO HAVE TO CONSIDER THAT WE HAVE SOME TRANSFERS THAT MAY HAVE APPLIED FOR BARTON CREEK, AND THEY HAD AVAILABILITY,

[01:15:02]

AND THAT WAS THEIR FIRST CHOICE.

>> THAT MAKES SENSE.

>> WE WANTED TO TRY TO HONOR THAT AS MUCH AS POSSIBLE.

BUT THERE WERE SOME THAT WE POINTED DIRECTLY TO VALLEY VIEW IN CERTAIN SITUATIONS, WHETHER IT'S ADDING OR EVEN EMPLOYEE TRANSFERS AS WELL.

BUT YOU CAN SEE THAT THERE ARE SOME LIMITATIONS BECAUSE THERE ARE TWO SECTIONS IN MOST GRADE LEVELS.

>> THAT MAKES SENSE. THEN TO ELLEN'S POINT ABOUT THE REAL ESTATE MARKET, THIS IS GOING TO BE AN INTERESTING SUMMER BECAUSE SINCE I HAVE LIVED IN THIS DISTRICT, WE HAVE NEVER HAD THIS MUCH INVENTORY.

I ALSO THOUGHT AND THIS IS TOTALLY ANECDOTAL, SO MAYBE IT'S MADE UP.

BUT IT SEEMS LIKE A LOT OF PARENTS OF GRADUATING SENIORS ARE SELLING THEIR HOMES TO PAY FOR COLLEGE BECAUSE IT'S SO STINK AND EXPENSIVE NOW.

MOVING OUT THE DISTRICT, WHEREAS BEFORE, A LOT OF PARENTS HAD JUST STAYED PUT.

BUT IT'S GOING TO BE REALLY INTERESTING TO SEE BECAUSE WE DO HAVE INVENTORY, AND THE PRICES ARE A LITTLE BIT LOWER, INTEREST RATES NOT SO MUCH, BUT MAYBE WE'LL GET SOME YOUNGER FAMILIES.

MAYBE THIS IS AN OPPORTUNITY FOR THAT.

ONLY TIME WE'LL TELL, BUT IT WILL BE INTERESTING TO SEE.

I'LL BE REALLY CURIOUS TO HEAR WHERE WE LAND WHEN SCHOOL STARTS.

THANK YOU. I KNOW YOU GUYS ARE WATCHING ALL THAT, AND THIS IS A TON OF MOST. [OVERLAPPING]

>> ABSOLUTELY.

>> DIANE AND THEN ELLEN.

>> YOU MAY HAVE ALREADY ANSWERED THIS.

WE'VE HAD A LOT OF NUMBERS GOING AROUND, SO I APOLOGIZE, BUT OF THE 388 KINDER ENROLLMENTS THAT WE'VE HAD SO FAR, A GOOD NUMBER OF THEM ARE SPANISH IMMERSION, I THINK, A LITTLE OVER 100.

OF THE OTHER PORTION, WHAT PERCENTAGE OF THOSE ARE TRANSFER IN?

>> IN KINDER?

>> WE'RE LOOKING PROBABLY 8% OR SO.

I THINK WE WERE 65 OR SO TRANSFERS IN KINDER THAT HAVE BEEN APPROVED?

>> NOT SPANISH IMMERSION.

>> I THINK THAT'S ALL ALTOGETHER.

>> ALL, SPANISH IMMERSION.

>> SPANISH AND TRADITIONAL ALTOGETHER AROUND 65 APPROVED.

>> THANK YOU. THEN I JUST HEARD, WE STARTED LOOKING AT THE FACEBOOK MARKETING, WHICH IS FASCINATING, AND YOU CAN LOOK AT THE ENGAGEMENTS IN THE POST.

BUT DO WE ASK ON OUR APPLICATION, HOW DID YOU HEAR ABOUT ES? ANYTHING LIKE THAT TO TRY TO GAUGE WHAT MARKETING MIGHT BE WORKING?

>> WE HAVE NOT, BUT THAT'S SOMETHING WE CAN ADD TO OUR APPLICATIONS IN THE FUTURE.

>> WE HAVE A LIST OF THINGS THAT WE WANT TO ADD TO THAT APPLICATION, AND THAT WE WANT TO TAKE AWAY FROM THAT APPLICATION.

AGAIN, WE DO WANT TO SERVE THOSE USERS AS WELL AS WE CAN.

AND SO THERE'S SOME OPPORTUNITIES.

THAT'S A GREAT IDEA.

I THINK, IF THEY WANT TO SHARE THAT, THEN GREAT.

>> THEN WE CAN ADD REFERRALS IN AND BONUSES.

>> IF I'M REMEMBERING CORRECTLY WHEN WE HAD THE DEMOGRAPHIC REPORT.

>> ELLEN AND THEN LAURA.

ONE OF THE POINTS THAT WAS MADE WAS THAT WE NEEDED 450 IN OUR KINDERGARTEN CLASS TO BASICALLY SUSTAIN OUR EDUCATIONAL MODEL, WHICH IS PRETTY MUCH FOUR SQUARE, FOUR SECTIONS AT SCHOOL AT EACH GRADE LEVEL.

WE HAVE THREE OF OUR CAMPUSES THAT ARE AT THREE SECTIONS, WHICH HADN'T HAPPENED IN A VERY LONG TIME.

I DON'T KNOW AT FIRST TRAIL THAT IT'S EVER HAPPENED.

WE ONLY HAVE 388 OUT OF THE 450.

HOW DO WE SQUARE THOSE THAT DESIRE, I GUESS, OR THAT GOAL WITH WHERE WE ARE?

>> THAT 450 THAT WE'VE REALIZED THIS YEAR, THAT 450 IS VERY CONTINGENT UPON RESIDENT STUDENTS BECAUSE WE DON'T HAVE ENOUGH RESIDENT STUDENTS CREATING ENOUGH SECTIONS.

IT LIMITS YOU ON HOW MANY TRANSFERS YOU CAN ACCEPT.

THAT'S WHERE WE ARE NOW, BUT WE ALSO HAVE TO REMEMBER THAT WITH THOSE THREE SECTIONS THAT WE'RE MISSING, THOSE ARE THOSE STUDENTS.

THAT WOULD GET US RIGHT TO 450.

[OVERLAPPING] I THINK THERE'S OPPORTUNITY THERE.

I COULD FORECAST THAT WE'RE PROBABLY GOING TO EXPAND A COUPLE OF KINDERGARTEN SECTIONS.

MAYBE NOT THREE, BUT PROBABLY GET TO TWO AND THEN SEE WHAT OPPORTUNITIES WE HAVE THERE.

I THINK THE GAPS GOING TO BE CLOSED.

BUT SOMEWHERE BETWEEN 400-450 IS WHERE THE DEMOGRAPHER WANTED US TO PROBABLY BE TO SUSTAIN WHAT OUR GOALS WERE.

THAT'S STILL THE GOAL, STILL A TARGET.

WE'RE JUST WE HAVE SOME CONSTRAINTS ON THIS RIGHT NOW.

>> JEREMY, WE'RE STILL OPTIMISTIC.

WE'RE GOING TO MAKE UP SOME OF THAT SHORTFALL OVER THE SUMMER BECAUSE HISTORICALLY, WE'LL SEE SEVERAL KINDERGARTEN FAMILIES ENROLL, ESPECIALLY IF IT'S THEIR OLDEST CHILD.

>> WELL, CERTAINLY AT CEDAR CREEK LAST YEAR, WE SAW SUCH A DRAMATIC.

THIS TIME AND LAST YEAR, [OVERLAPPING]

>> [INAUDIBLE]

>> WE HAD TWO CLASSES OF EIGHT.

[01:20:01]

>> EXACTLY.

>> RECOGNIZING THAT THIS IS PRELIMINARY, BUT THAT DOES CONCERN ME THAT, IF WE GO INTO THIS SCHOOL YEAR WITH THREE OUT OF OUR SIX ELEMENTARIES WITH ONLY THREE SECTIONS AND ARGUABLY DEPENDING ON WHAT THE TOTAL NUMBER OF SPANISH IMMERSION IS AT VALLEY VIEW, IT'S THE RIGHT NUMBER OF KIDS FOR THREE SECTIONS.

I'M JUST WONDERING IF LONG TERM WE MIGHT NEED TO THINK OF SOMETHING DIFFERENT. I DON'T KNOW WHAT THAT IS.

>> WE TALK ABOUT THE FIRST GRADE IS A MAKE-UP YEAR AS WELL.

IF WE MAY NOT HIT THAT TARGET, WE CAN ASSUME THAT PROBABLY THREE SECTIONS WOULD EXPAND TO FOUR SECTIONS THAT FOLLOWING YEAR AND THAT MAY BE ANOTHER OPPORTUNITY TO BACKFILL WITH SOME TRANSFERS TO BUILD THAT NUMBER BACK UP TO WHERE IT SHOULD BE BY THAT FIRST GRADE.

KINDER AND FIRST TARGET YEARS TO TRY TO MAKE UP FOR IT.

>> LAURA.

>> LOTS OF GREAT QUESTIONS FROM MY FELLOW TRUSTEES.

I THINK REALLY, I HAVE MORE OF A COMMENT THAN A QUESTION.

THAT IS, I SEE ONE SECTION THAT ONE GRADE THAT'S GOING TO POSSIBLY BE PROBLEMATIC, AND I HOPE THAT ALL ALREADY HAVE YOUR EYES ON THAT.

THAT IS THE EANES ELEMENTARY THIRD GRADE.

WE HAVE SIX SECTIONS.

THEY'RE ALL ON THE SMALLER SIDE, AND THEY'RE PACKED FULL OF TRANSFERS.

I UNDERSTAND WHY IT'S LIKE THAT.

I UNDERSTAND THE REASONING.

BUT THAT IS LESS THAN IDEAL.

WE HAVE POTENTIALLY AN EXTRA FT THERE THAT WE WOULD NOT NEED.

UNDER DIFFERENT CIRCUMSTANCES, MEANING WITHOUT ALL THE TRANSFERS PUT IN THERE, WE COULD DO WITH FIVE SECTIONS.

>> YEAH, I THINK ONCE AGAIN, IF YOU RECALL THE EXERCISE THAT WE WENT THROUGH A YEAR AGO, IT WAS VERY SIMILAR IN WHAT IS NOW THE FOURTH GRADE, I BELIEVE.

WE ARE CONSTRAINED BY THE FACT THAT WE HAVE TWO SPANISH IMMERSION SECTIONS IN THAT GRADE LEVEL THAT ARE LOW, BUT NOT SO LOW THAT WE CAN CONSOLIDATE THE CLASSES.

WHETHER YOU CONSOLIDATE YOUR TRADITIONAL OR YOU CONSOLIDATE YOUR TWO IMMERSION SECTIONS, YOU'RE GOING TO END UP WITH CLASSES THAT ARE SIGNIFICANTLY ABOVE WHERE YOU WOULD LIKE.

THAT'S WHY, AS JEREMY SAID, THE NUMBERS DON'T ALWAYS WORK IN OUR FAVOR.

SOMETIMES WE HAVE TO AIR ON THE SIDE OF SMALLER CLASS SIZES THAN SIGNIFICANTLY LARGER CLASS SIZES.

>> BRIDGEPOINT YES, ABSOLUTELY.

I UNDERSTAND WHY IT'S BEEN DONE.

LIKE I SAID, IT'S NOT PARTICULARLY IDEAL.

BRIDGEPOINT, FOURTH GRADE HAS 103 STUDENTS, AND THEY HAVE FIVE SECTIONS.

FIFTH GRADE AT BARTON CREEK, OF COURSE, WE'LL RUN THOSE CLASSROOMS WITH MORE STUDENTS IN IT.

I ABSOLUTELY I'M A BIG BELIEVER, AND IT DEPENDS ON WHO YOU HAVE IN THE CLASSROOM.

IT DEPENDS ON WHO THE TEACHER IS, AND IT DEPENDS ON THE STUDENTS.

>> LOOKING AT THAT AND LOOKING AT THE TRANSFER NUMBERS.

THAT LOOKS LIKE A TOUGH SECTION, A TOUGH GRADE.

>> I ALWAYS ALSO POINT OUT THAT 3RD GRADE AT EANES ELEMENTARY, THAT WAS FIVE SECTIONS LAST YEAR.

WHAT HAPPENS IS YOU HAVE NEW RESIDENTS SO YOU'RE LOOKING REALLY EFFICIENT.

YOU'RE AT 22 ACROSS THREE SECTIONS, AND THEN THREE KIDDOS MOVE IN.

THEN WHAT DO YOU DO NOW? YOU EXPAND THE SECTION.

YOU'RE EXPECTING MORE RESIDENTS MOVE IN AND FILL IN WITH SOME TRANSFERS HERE AND THERE, AND YOU CAN TRY TO BUILD IT BACK UP.

YOU GET REALLY EFFICIENT WITH TRANSFERS, AND THEN THREE KIDDOS MOVE IN AND THEN IT DRAWS YOUR NUMBER BACK DOWN BECAUSE YOU HAVE TO EXPAND.

THAT'S THE CHALLENGE THAT WE DO HAVE YEAR OVER YEAR.

>> DEFINITELY. THAT'S IT. THANK YOU.

>> THANK YOU, LAURA. LOOKING AROUND, I DON'T SEE ANY OTHER QUESTIONS.

I HAVE A COUPLE OF QUESTIONS.

I JUST WANTED TO SAY REAL QUICK, SHOULD HAVE PROBABLY STARTED WITH THIS, THAT WE TALK ABOUT TRANSFER STUDENTS, STUDENTS WHO COME INTO OUR DISTRICT FROM OTHER AREAS NEARBY.

IT HELPS US GET TO THE SWEET SPOT OF IDEAL CLASS SIZES.

I THINK IT'S INTERESTING.

I LOOK AT THIS, AND IT LOOKS PROBABLY THE BEST I'VE SEEN IN YEARS, AS FAR AS SIZES AND SECTIONS.

I DO THINK, OF COURSE, AS LAURA POINTS OUT, THAT 3RD GRADE EANES IS PROBABLY THE LEAST EFFICIENT, BUT OTHERWISE, THEY'RE LOOKING PRETTY GOOD.

BUT I ALSO UNDERSTAND THE STRUGGLE OF YOU'RE HOLDING SOME 18,19 CLASS SIZES RIGHT

[01:25:07]

NOW BECAUSE YOU DON'T KNOW WHERE THE TRANSFER OR THE MOVE INS ARE GOING TO COME FROM OVER THE SUMMER SO I GET THAT CHALLENGE.

BUT I THINK GOOD WORK TO THE TEAM THAT'S PUT THIS TOGETHER. I LIKE THIS.

WHAT IS OUR TARGET SIZE AT THE HIGH SCHOOL RIGHT NOW? YOU MENTIONED THAT WE'RE UP AT THE HIGH SCHOOL.

HOW HIGH WOULD WE BE WILLING TO GO?

>> WE'VE SEEN IT. I THINK WE ARE AT 29.

WE'RE AT 2,900 A FEW YEARS AGO.

NOMINAL CAPACITY WOULD BE BETWEEN 2,800 AND 2,900.

WHEN YOU REACH 2,900, YOU CAN SEE IT, AND YOU CAN FEEL IT, 2,800 REALLY GOOD.

THEY'VE BEEN RUNNING AROUND 2,800 FOR QUITE A FEW YEARS.

I BELIEVE BETWEEN 2,800 AND 2,900 WOULD BE REASONABLE TO MANAGE ON THAT CAMPUS.

WE'VE ADDED SOME SUPPORT SPACES LIKE THE DESIGN LAB AND THINGS LIKE THAT, THE ROBOTICS LAB THAT CAN HAVE HELPED US.

IF WE NEED MORE CLASSROOMS, WE HAVE THAT RESOURCE.

AGAIN, WE WANT TO REMIND YOU OF THAT, IF WE NEED THOSE CLASSROOMS, WE HAVE THOSE CLASSROOMS. I WOULD SAY BETWEEN 2,800 AND 2,900.

>> JEREMY, I THINK, TOO, IF YOU LOOK AT THE HIGH SCHOOL NUMBERS, 23 OF THOSE STUDENTS ARE AT ATS, WHICH MEANS THEY'RE PRIMARILY OFF CAMPUS, AS WELL AS ROUGHLY ANOTHER 40 STUDENTS AT THE TLC, TOO, SO THAT'S A GOOD POINT.

THAT HELPS ALLEVIATE THAT NUMBER TO SOME EXTENT. GOOD POINT.

>> YOU MAY HAVE ANSWERED THIS.

I MAY HAVE MISSED THIS WHEN HEATHER WAS ASKING.

OF THE 26 VALLEY VIEW, SPANISH IMMERSION STUDENTS.

HOW MANY OF THOSE COME FROM TRANSFERS WITHIN THE DISTRICT, OTHER THAN, I GUESS FOREST TRAIL?

>> I THINK WE HAVE FOUR OR FIVE IN DISTRICT TRANSFERS.

FOUR. THEY'LL DO THE MATH.

>> THAT WAS PROBABLY DUE TO THEIR CAPACITY ON THEIR HOME CAMPUSES BEING FULL?

>> WE DO HAVE FOREST TRAIL.

>> FOREST TRAIL COUNTS IN THAT FOUR?

>> IT'D BE AN IN DISTRICT TRANSFER.

>> I KNOW THAT. I JUST SAID AT THE BEGINNING OF THIS NOT FOREST TRAIL.

OTHER THAN FOREST TRAIL, WHERE ARE WE SEEING TRANSFER STUDENTS COME FROM IN DISTRICT TRANSFER STUDENTS?

>> THERE WERE MINIMAL NUMBERS, BUT THERE WERE SOME REQUESTING THAT CAMPUS, BE IT FOR SPANISH IMMERSION OR OTHERWISE.

THEY MAY HAVE HAD A SIBLING ALREADY IN PLACE AT THAT CAMPUS.

SOME OF OUR EMPLOYEES HAVE ALSO TAKEN VALLEY VIEW AS THEIR OPTION.

>> GOT YOU.

>> WISH I HAD THAT INFORMATION, BUT WE CAN GET THAT FOR YOU.

>> OKAY. THE OTHER THING WAS, IT WAS MENTIONED, ONE OF THE REASONS YOU CHANGED SOME OF YOUR TRANSFER PROCESSES WAS TO BE ABLE TO GIVE ACCEPTANCES EARLIER THAN WE HAVE HISTORICALLY.

DID THAT MAKE A DIFFERENCE? DID YOU SEE A DIFFERENCE?

>> OUR HOPE IS THAT THOSE FAMILIES THAT MAY HAVE HAD INTERESTS IN EANES ISD, BUT HAD OTHER INTERESTS AS WELL THAT HAD DEADLINES THAT WERE HISTORICALLY PRIOR TO US GIVING ACCEPTANCE LETTERS.

I'M HOPING THAT THEY MADE A DIFFERENT DECISION BECAUSE OF OUR ACCEPTANCE.

I'M HOPEFUL THAT THEY CHOSE EANES ISD IN LIEU OF ANOTHER OPTION.

THAT'S WHAT WE'RE TRYING TO DO.

>> SURE. THANK YOU. ELLEN.

>> THIS IS A QUESTION ABOUT KINDERGARTEN SI TRANSFER STUDENTS.

I KNOW WE'RE RECRUITING ACTIVELY FOR VALLEY VIEW.

BUT WE'VE GOT A COUPLE OF OTHER CAMPUSES WHERE WE DON'T HAVE SECTIONS THAT ARE AT 21 AND WE'VE EVEN TALKED OVER THE YEARS ABOUT HOW WITH SPANISH IMMERSION, WE NEED TO START FULL.

OR MAYBE EVEN START AT 23 BECAUSE WE KNOW THAT THERE WILL BE ATTRITION.

CERTAINLY, IF YOU LOOK AT OUR UPPER GRADES IN SI, THAT'S WHERE WE HAVE SOME OF OUR LOWER CLASS SIZES.

ARE WE CATEGORICALLY RULING OUT THE OPPORTUNITY FOR KINDERGARTEN STUDENTS TO POTENTIALLY ADD TO OTHER CAMPUSES?

>> I THINK A PHILOSOPHY THERE WOULD BE JUST LIKE TRADITIONAL.

RIGHT NOW IN KINDER WE HAVE ONE SECTION OF SI AT THOSE OTHER CAMPUS BESIDES VALLEY VIEW, AND OF COURSE, FOREST TRAIL, BUT WE HAVE RESIDENTS THAT ARE GOING TO MOVE IN THAT MAY BE INTERESTED IN SPANISH IMMERSION.

I THINK WE MAY GET TO AUGUST, AND YOU'RE STILL GOING TO SEE 20.

BUT WE WANT TO HAVE THAT AVAILABILITY TO SOME DEGREE IN KINDERGARTEN FOR RESIDENT STUDENTS THAT MAY MOVE IN.

THEN IN 1ST GRADE, YOU COULD TRUE THAT UP AT THAT POINT.

BUT THAT'S SOMETHING THAT WE WANT TO CONSIDER JUST LIKE WE DO TRADITIONAL TO HAVE SOME AVAILABILITY FOR SOMEONE WHO MOVES IN.

INSTEAD OF FILLING IT UP AND THEN A RESIDENT THAT MOVES IN TO BARTON CREEK ATTENDANCE ZONE CAN'T GET AN SI SEAT BECAUSE WE HAVE FILLED THAT WITH TRANSFERS.

[01:30:04]

>> TRUE. BUT SINCE THEY REALLY CAN'T ADD PARTICULARLY WELL AFTER KINDERGARTEN, THIS MIGHT BE SOMETHING TO CONSIDER.

>> I THINK, ELLEN, WE'VE LONG HAD THE DEBATE ABOUT THE NUMBERS IN KINDERGARTEN FOR SPANISH IMMERSION, BECAUSE WE REALIZED THAT WHEN YOU LOOK AT THE LONG TERM, YOU'D LIKE TO BEGIN HIGH, AND WE'VE CONSIDERED, SHOULD WE START KINDERGARTEN SECTIONS AT 23 OR 24? WE'VE TRIED THAT ON OCCASION, ONLY TO HEAR FROM THE KINDERGARTEN TEACHERS THAT THAT'S SIMPLY TOO MANY CHILDREN TO HAVE IN A KINDERGARTEN CLASSROOM.

IT'S THAT BALANCE THAT WE'VE ALWAYS WRESTLED WITH EVERY YEAR.

>> ANY OTHER QUESTIONS, TRUSTEES? THANK YOU BOTH FOR SHOWING UP.

>> APPRECIATE YOU ALL.

[10. FEDERAL GRANTS DISCUSSION & PUBLIC HEARING]

>> WE WILL NOW MOVE INTO THE FEDERAL GRANTS DISCUSSION AND PUBLIC HEARING.

MOLLY MAY.

WELCOME, MOLLY.

>> GOOD EVENING. YES, THIS IS OUR UPDATE ON OUR FEDERAL GRANTS, AND SO WE'LL HAVE A DISCUSSION, AND THEN WE DO HAVE AN OPPORTUNITY FOR PUBLIC COMMENT.

I DON'T BELIEVE THAT ANYONE SIGNED UP, BUT WE ARE REQUIRED TO PROVIDE YOU IN THE PUBLIC THIS INFORMATION AND GIVE THEM AN UPDATE OR AN OPPORTUNITY TO LET US KNOW WHAT THEY THINK.

THIS IS OUR FEDERAL GRANT FUNDING.

TONIGHT, WE'LL BE DISCUSSING ESSA, WHICH IS EVERY STUDENT SUCCEEDS ACT, IDEA FOR THE INDIVIDUALS WITH DISABILITIES ACT, AND THEN OUR PERKINS GRANT, WHICH IS ACTUALLY, MOST PEOPLE JUST KNOW THAT AS OUR CAREER AND TECHNOLOGY EDUCATION OR CTE.

YOU WILL SEE THAT ESSA HAS FALLEN OFF.

WE NO LONGER HAVE ANY ESSA FUNDS, SO THAT'S SAD.

A LOT OF WORK THAT WE'RE OKAY TO NOT HAVE TO DO ANYMORE, KEEPING TRACK OF THE ESSA FUNDS, BUT WE DIDN'T LIKE THE MONEY WE GOT.

WE'LL START WITH OUR ESSA FUNDING, AND YOU CAN SEE THE OVERALL FUNDING.

THIS IS DIVIDED INTO FOUR DIFFERENT TITLE GRANTS, AND I'LL GO THROUGH EACH ONE OF THOSE AND HOW WE ARE PROPOSING TO USE THAT MONEY.

TITLE I, WITH $171,000, THIS MONEY IS REALLY TARGETED TOWARD OUR LOW INCOME STUDENTS.

THERE'S TWO DIFFERENT WAYS SCHOOLS ARE IDENTIFIED, EITHER SCHOOLWIDE PROGRAMS OR TARGETED ASSISTANCE.

EANES ISD, NONE OF OUR CAMPUSES MEET THE THRESHOLD OF BEING A SCHOOL WIDE PROGRAM.

WE THEN LOOK AT TARGETED ASSISTANCE CAMPUSES.

IN TERMS OF HOW YOU SELECT YOUR TARGETED ASSISTANCE CAMPUSES, A CAMPUS HAS TO EITHER MEET OR SURPASS THE DISTRICT PERCENTAGE.

OUR LOW INCOME PERCENTAGE IS 4.95%.

WE HAVE THREE CAMPUSES THAT ARE AT OR ABOVE THAT LEVEL.

BUT THE WAY EANES ISD DOES THIS IS WE RANK ALL OF OUR CAMPUSES, AND THEN WE TAKE THE TWO HIGHEST ELEMENTARY CAMPUSES.

WHILE WESTLAKE WASN'T EVEN IN THE TOP 2, EVEN HAD IT BEEN, WE STILL WOULD BE LOOKING AT OUR ELEMENTARY CAMPUSES.

WE'RE ALLOWED TO DECIDE HOW TO DO THAT, AND THAT'S HISTORICALLY HOW WE'VE DONE IT.

WE FEEL LIKE THAT SERVES OUR STUDENTS BEST, ESPECIALLY WORKING WITH THOSE LOW INCOME STUDENTS WHEN THEY'RE IN ELEMENTARY SCHOOL AND DOING EARLY INTERVENTION SERVICES.

WE PROPOSE TO USE THE FUNDING FOR ADDITIONAL CAMPUS SUPPORT STAFF AT VALLEY VIEW AND CEDAR CREEK.

THAT WAY WE CAN AGAIN, TARGET EARLY INTERVENTION SERVICES.

PART 2 IS SPECIFICALLY FOR BOTH TEACHER AND PRINCIPAL HIGH QUALITY STAFF, AND MAKING SURE YOU HAVE HIGH QUALITY PROFESSIONALS AND INSTRUCTION IN YOUR CLASSROOMS AND YOUR SCHOOLS.

WHAT WE HAVE PROPOSED TO DO AND WHAT WE HAVE DONE THE LAST SEVERAL YEARS IS WE FUND A PORTION OF EACH ELEMENTARY INSTRUCTIONAL COACH, WHICH JUST SO ALL KNOW, WE HAVE MOVED FROM EDUCATIONAL PARTNER TO INSTRUCTIONAL COACH, AND WE FUND A PORTION OF EACH ONE OF THOSE SALARIES TO WORK WITH OUR TEACHERS TO PROVIDE THAT SUPPORT FOR THEM IN COACHING.

I'M SORRY, THERE IS A TYPO ON THIS SLIDE FOR TITLE III.

TITLE III IS SPECIFICALLY FOR OUR EMERGENT BILINGUAL POPULATION AND THAT DEFINITION IS FROM TITLE II BUT IT IS FOR USE WITH OUR EMERGENT BILINGUAL STUDENTS.

WE USE THIS MONEY, THE $23,000 GOES TO FUND SUMMER SCHOOL, AND THAT INCLUDES PAYING SOME SALARIES, AND TRANSPORTATION AND MATERIALS.

IT DOESN'T GO VERY FAR, BUT THAT IS WHAT WE USE IT FOR.

WE ARE REQUIRED BY LAW TO PROVIDE ESL SERVICES DURING

[01:35:01]

THE SUMMER FOR DIFFERENT OF OUR POPULATION OF OUR EB STUDENTS.

THEN OUR TITLE IV FUNDS.

THERE'S ACTUALLY FOUR DIFFERENT WAYS YOU CAN USE TITLE IV FUNDS.

WE GET AROUND 13 OR $14,000 A YEAR.

IT'S EITHER ACCESS TO A WELL ROUNDED EDUCATION, IMPROVE SCHOOL CONDITIONS FOR LEARNING, IMPROVE USE OF TECHNOLOGY, SORRY, THREE AREAS.

WE USUALLY FOCUS ON THAT WELL ROUNDED EDUCATION AND USE THIS MONEY TO FUND ONE OF OUR SOCIAL EMOTIONAL LEARNING INITIATIVES.

WE'VE USED IT IN THE PAST.

WE DID SOME TIER 2 AND TIER 3 INTERVENTION AROUND BEHAVIOR.

WE HAVE OUR SECOND STEP CURRICULUM, WHICH IS OUR TIER 1 SOCIAL EMOTIONAL LEARNING AT THE ELEMENTARY LEVEL.

WE'VE USED IT TO FUND THAT.

WE JUST TRY TO OFFSET SOME OF THOSE COSTS THROUGH THAT FUNDING.

THEN WE HAVE OUR SPECIAL EDUCATION CONSOLIDATED GRANT, IDEA, AND YOU CAN SEE THE FUNDING OVERVIEW FOR THAT, ABOUT $1.4 MILLION.

IDB FORMULA IS WHERE THE MAJORITY OF OUR MONEY COMES FROM, AND THEN WE GET A SMALL AMOUNT OF MONEY FOR IDB PRESCHOOL.

IN TERMS OF THE PROGRAM DESCRIPTION, SO OBVIOUSLY, THIS IS USED FOR OUR STUDENTS IN SPECIAL EDUCATION.

WHAT WE PROPOSE THE FUNDING FOR IS TARGETED FOR PAYROLL FOR STAFF.

THE MAJORITY OF THE MONEY FROM OUR IDEA FUNDS GOES TO PAY STAFF.

WE DO HAVE TO HAVE A 25% RESIDENTIAL SET ASIDE EACH YEAR FOR ANY STUDENTS THAT WE HAVE IN RESIDENTIAL SERVICES.

I TALK TO YOU GUYS WHEN WE TALK ABOUT THAT AND HOW THAT'S OUR DEDUCTIBLE AND HOW THAT WORKS.

THEN WE ALSO THIS YEAR, I KNOW, SPECIFICALLY TRIED TO USE SOME OF IT FOR THOSE CONTRACTED STAFF THAT WE HAD.

WE HAD TO USE MORE CONTRACTED SERVICES THIS YEAR THAN BEFORE, AND SOMETIMES SPECIALIZED EQUIPMENT IF THERE'S SOMETHING VERY UNIQUE TO A STUDENT THAT THEY NEED.

THEN OUR IDB PRESCHOOL, AGAIN, IT'S $22,000.

WE USE THAT TO PAY PARTIAL SALARY OF ONE OF OUR ECSE TEACHERS EACH YEAR.

THEN OUR PERKINS, AGAIN, OUR CAREER AND TECHNOLOGY EDUCATION.

YOU'LL SEE THE PROGRAM DESCRIPTION.

THIS IS AROUND $40,000, SO DEVELOP MORE FULLY THE ACADEMIC KNOWLEDGE, TECHNICAL AND EMPLOYABILITY SKILLS OF OUR SECONDARY STUDENTS.

WE USE THIS MONEY JUST AGAIN TO OFFSET SOME OF THE EXPENSES THAT WE HAVE ASSOCIATED WITH CTE.

THERE'S I REMEMBER JUST DIFFERENT CURRICULUMS THAT WE'VE BOUGHT AND WE'VE PURCHASED SOME VERY SPECIALIZED EQUIPMENT, LIKE THERE WAS SOME PHOTOGRAPHY EQUIPMENT ONE YEAR OR SOMETHING LIKE THAT.

THAT REALLY DEPENDS EACH YEAR ON WHAT WE'RE TRYING TO DO IN DIFFERENT PROGRAMS, BUT THAT'S HOW WE USE THAT MONEY PARTICULARLY IN THERE.

THEN JUST A REMINDER THAT AND IF WE HAVE ANY OF OUR PRIVATE NONPROFIT SCHOOLS THAT ARE WATCHING, WE DO HAVE TO OFFER SOME OF OUR MONIES TO THOSE SCHOOLS IF THEY MEET CRITERIA.

A LETTER WENT OUT TO ALL OF THOSE SCHOOLS TODAY, AND THERE WILL BE A MEETING IN JULY WHERE ANY OF THOSE SCHOOLS THAT ARE INTERESTED CAN COME HERE ABOUT HOW THEY COULD QUALIFY TO RECEIVE SOME OF OUR FEDERAL FUNDING.

THEN WE HAVE OUR PUBLIC COMMENT OBVIOUSLY THIS EVENING.

HOWEVER, I KNOW NOT EVERYONE COULD ATTEND.

LOTS OF PEOPLE ARE ON VACATION.

IF ANYONE HAS ANY COMMENTS OR ANY SUGGESTIONS ON OUR PROPOSED USE OF THE FUNDING, THEY CAN EMAIL ME DIRECTLY BY MAY 15TH, BECAUSE AT THAT POINT, I'LL BE TRYING TO SUBMIT THE GRANTS.

NO QUESTIONS OR DISCUSSION.

>> THANK YOU, MOLLY. ANY QUESTIONS? ELLEN, AND THEN DIANE.

>> THANK YOU, MOLLY. HOW IS THE AMOUNT OF MONEY WE GET CALCULATED? WHAT'S THE FORMULA THAT YOU USED FOR THESE THREE FEDERAL PROGRAMS?

>> YES.

>> IT'S VERY COMPLICATED.

I CAN GET YOU ALL OF THAT INFORMATION.

FOR YOUR TITLE ONE, OBVIOUSLY, THEY'RE LOOKING AT YOUR POVERTY RATE, AND THERE'S A SPECIFIC FORMULA AND SO IT'S ALL JUST FORMULA BASED.

>> I'M MORE INTERESTED IN PERKINS AND THE IDEA, THE SPECIAL ED.

>> THE SPECIAL ED, AGAIN, IT'S A FUNDING FORMULA BASED ON YOUR ENROLLMENT.

SO NOT ON THE TYPES OF SERVICES THAT WE PROVIDE, THE NEEDS THAT OUR CHILDREN.

>> RIGHT, THEY DON'T LOOK AT THAT.

THEN THE PERKINS, I WOULD HAVE TO GET MORE INFORMATION ON HOW THAT FUNDING IS CALCULATED.

>> MY QUESTION THERE, IS IT RELATED TO STUDENT ENROLLMENT OR IS IT RELATED TO SOCIOECONOMIC STATUS OF THE COMMUNITY OR BOTH?

>> THE KEY ISN'T RELATED TO SOCIOECONOMICS.

[01:40:04]

THAT FUNDS COMPLETELY DIFFERENT.

BUT I CAN DEFINITELY GET YOU GUYS MORE INFORMATION ON THE FUNDING FORMULA.

>> THANK YOU. WE'LL GO TO DIANE AND THEN HEATHER.

>> I HAVEN'T PRETTY MUCH ASKED MY QUESTION.

BUT I GUESS YOU ALREADY ANSWERED IT, BUT IT'S CRAZY TO THINK THAT THIS IDEA IS ONLY BASED ON AN ENROLLMENT AND NOT AT ALL NEEDS BECAUSE THERE'S SO MUCH VARIATION.

THE COST OF EDUCATING SPECIAL NEEDS STUDENTS, BUT IT'S JUST A NUMBER.

>> ALSO REMEMBER THAT, WHEN IDEA WAS ORIGINALLY CONTEMPLATED, IT WAS SUPPOSED TO BE FUNDED AT ABOUT 40%, WHICH THEY ANTICIPATED WAS FULLY FUNDING AND IT IS RIGHT NOW PROBABLY FUNDED BETWEEN 16% AND 18%.

SO IT IS NOT FUNDED NEARLY AT EVEN THE LEVEL THAT IT WAS EVER CONTEMPLATED WHEN IT WAS INTRODUCED.

>> YES, WE GOT TO HAVE SOME OF THOSE CONVERSATIONS EARLIER IN THE YEAR WITH SOME CONGRESSMEN.

>> IT'S UNFORTUNATE. THANK YOU VERY MUCH.

>> FOR SURE.

>> THANK YOU, DIANE. WE'LL GO TO HEATHER.

>> YEAH, THAT'S WHAT CAME TO MY MIND TOO, WAS THAT WE'VE BEEN ADVOCATING FOR MORE FUNDING ABOVE THE 14 TO 18? I THINK I HEARD 15% LAST, BUT THAT'S SAD THAT, NO ONE WANTS TO TALK ABOUT IT AND THAT WE WERE TOLD WHEN WE WENT TO DC THAT THEY'RE JUST FIGHTING TO KEEP THAT AMOUNT SO THAT'S HORRIFYING.

MY THOUGHT, THOUGH, AND THIS ISN'T FEDERAL, BUT IT'S WELL, IT'S RELATED TO THE PERKINS AND THE CTE PROGRAMS. HAVE WE EVER THOUGHT ABOUT AND I KNOW IT'S VERY COMPLICATED.

BUT WORKING AND TRYING TO FIGURE OUT A WAY TO BRIDGE PERKINS AND THE TEXAS WORKFORCE COMMISSION TO GET MORE SUPPORT OR FUNDING OR ANYTHING, AND I DON'T EVEN KNOW WHAT I'M ASKING.

I'M JUST TRYING TO THINK IT JUST TRIGGERED.

WHAT DO WE NEED TO DO TO FIGURE OUT HOW TO BE MORE ROBUST FUNDING SO THAT WE CAN PROVIDE BETTER PROGRAMS FOR THESE STUDENTS?

>> I CAN LOOK INTO HOW THE FUNDING WITH TEXAS WORKFORCE COMMISSION.

MY UNDERSTANDING IS THEY DON'T FUND DIRECTLY TO THE SCHOOL DISTRICTS.

OUR WORK WITH TEXAS WORKFORCE COMMISSION IS USUALLY MORE WITH THE PARENTS AND SPECIFIC STUDENT DIRECTED.

BUT I'M HAPPY TO RESEARCH THAT PIECE OF IT.

>> I'M JUST WONDERING IF MAYBE WE HAVE A CERTAIN POPULATION THAT A CERTAIN CTE PROGRAM WOULD BENEFIT FROM, AND THEN WE COMBINE THAT WITH PERKINS AND GET SUPPORT.

I DON'T KNOW. I'M JUST TRYING TO THINK OF OTHER THINGS THAT WE CAN DO TO HAVE BETTER OUTCOMES FOR STUDENTS AND GET FUNDING FOR IT.

>> YEAH, I DON'T KNOW.

I'LL LOOK INTO IT, TOO. THEN ON THE PRIVATE NONPROFIT SCHOOL EQUITABLE SERVICES, THIS IS A COMMENT.

YOU DON'T HAVE TO SAY ANYTHING, BUT IT JUST IS ANOTHER SHOW THAT WE ALREADY HAVE SCHOOL CHOICE AND SO THERE'S THAT.

>> I WILL SAY THAT HISTORICALLY, WE HAVE NOT HAD ONE SCHOOL DURING WHEN WE HAD EXTRA FUNDS.

THEY DID PARTICIPATE IN THE PROGRAM, WE TYPICALLY DON'T HAVE PRIVATE SCHOOLS, BECAUSE IT'S VERY DIFFICULT EVEN TO MEET THAT CRITERIA.

A PRIVATE SCHOOL WOULD HAVE TO HAVE, FOR INSTANCE, A STUDENT IN EITHER LIKE FOR TITLE 1 FUNDS, EITHER IN THE VALLEY VIEW OR CEDAR CREEK ATTENDANCE ZONE, WHO IS ALSO ECONOMICALLY DISADVANTAGED AND SO IT'S VERY COMPLICATED ON THEIR PART, TOO AND SO OFTEN, IF THEY DO ATTEND THE MEETINGS THAT I HAVE, THEY DECIDE TO NOT PARTICIPATE SO YEAH.

BUT IT IS AVAILABLE, SHOULD THEY WANT TO CONSIDER.

>> WHAT THEY'RE REAL QUICK, MOLLY.

IN YOUR COMMENTS, YOU SAID THAT YOU WERE TAKING ADDITIONAL FEEDBACK, I THINK YOU SAID THE WORD MAY 15TH.

>> I'M SORRY, JULY.

>> JULY 15TH.

>> YES. I'M ALREADY ON VACATION.

YES, JULY 15.

>> DIANE, DID YOU HAVE ANOTHER QUESTION?

>> I DID. I WAS JUST CURIOUS WHEN WE SEE THE TERM LOW INCOME.

HOW IS THAT DETERMINED? IS IT REGIONAL? IS IT TEXAS BASED?

>> A FREE AND REDUCED LUNCH IS WHAT WE BASE OUR DEFINITION.

YES, STUDENTS WHO QUALIFY FOR FREE AND REDUCED LUNCH.

>> SO DESPITE THE FACT THAT THERE'S DIFFERENCES IN COST OF LIVING, IT'S JUST A ONE NUMBER ACROSS THE ENTIRE NATION FROM THE FEDERAL?

>> THEN FOR CTE, IT IS THE CASE THAT THERE IS SOME BIT OF A FORMULA WITH OUR STATE FUNDING THAT BENEFITS THAT, BUT OBVIOUSLY WE SHOULD BE TRYING TO GET WHATEVER WE CAN THROUGH WHATEVER PATHWAY TOO.

BECAUSE HOW IS THAT IF YOU COMPLETE A CERTAIN PATHWAY OF CTE, WE GET SOME ADDITIONAL FUNDING FROM THE STATE, I BELIEVE, OR AM I INCORRECT THERE, HEATHER?

[01:45:02]

>> YEAH, THERE'S FUNDING FOR LIKE CCMR, IT'S A COLLEGE AND CAREER MILITARY REDNESS SO THERE'S DEFINITELY FUNDING THROUGH THE STATE FOR DIFFERENT PATHWAYS AND THINGS LIKE THIS.

THE FEDERAL MONEY TENDS TO BE VERY DIFFERENT.

IT TENDS TO BE VERY FORMULAIC, IT'S NOT REALLY SOMETHING THAT YOU CAN MANIPULATE IS NOT THE RIGHT WORD, BUT THAT YOU CAN DO SOMETHING TO GET MORE.

IT'S JUST THAT THEY BASE IT ON A CERTAIN FORMULA, AND IT'S NOT WHAT WE'RE DOING OR OUTCOMES OF STUDENTS OR ANYTHING LIKE THAT.

IT'S SOME NUMBER THAT THEY TAKE, AND THEN THEY FUND A SPECIFIC AMOUNT.

>> I GUESS THAT LEADS TO ANOTHER QUESTION I DID HAVE IS IT'S SO FORMULAIC, AND YET YOU STILL HAVE TO GO THROUGH THIS PROCESS OF WRITING A GRANT AND YOU HAVE TO SPECIFY HOW YOU WANT TO USE THE MONEY.

IS IT JUMPING THROUGH HOOPS, AND WE'RE JUST GUARANTEED THE MONEY, AND IT'S JUST FILLING OUT THE FORM, OR IS THERE AN?

>> YES. THIS IS VERY DIFFERENT THAN, LIKE A COMPETITIVE GRANT WHERE YOU MIGHT BE SAYING, LIKE, I WANT TO DO ALL OF THIS, AND IF I DO THAT, WILL I GET THE GRANT? THIS IS MONEY THAT IS ALLOCATED TO US? WE HAVE TO MEET ALL OF THE FEDERAL REQUIREMENTS TO GET THE MONEY, KEEP THE MONEY, SPEND THE MONEY.

THERE'S ALL THESE EDGAR REQUIREMENTS THROUGH THE BUSINESS OFFICE.

BUT THE MONEY IS OURS TO BASICALLY ASK FOR.

YES, I FILL OUT AN APPLICATION.

I INDICATE WHERE WE'RE SPENDING THE MONEY ON, BUT IT'S NOT A GRANT IN THE WAY THAT YOU MIGHT THINK IT'S LIKE A GRANT THAT WE'RE GOING TO GET THIS AMOUNT OF MONEY, IT'S NOT COMPETITIVE.

>> IT'S JUST ALMOST DRAWING DOWN MONEY THAT BELONGS TO US.

YEAH. WHICH IS WHY THERE'S NOTHING I CAN REALLY DO TO SAY, CAN I GET MORE MONEY IN THESE FEDERAL GRANTS? THEY'RE LIKE HERE'S YOUR ALLOCATION AS A DISTRICT, AND YOU CAN GET THAT MONEY.

JUST TELL US WHAT YOU'RE GOING TO DO WITH IT, YEAH AND SPEND IT CORRECTLY.

>> TRACK IT.

>> LEGALLY AND TRACK IT, YEAH.

PAPERWORK AND HAVE A HEARING AND TALK TO THE SCHOOL BOARD AND YEAH, ALL OF THAT GOOD STUFF.

>> SOUNDS FUN.

>> ANY OTHER QUESTIONS FROM THE TRUSTEES? THANK YOU, MOLLY.

>> ALL RIGHT. WE WILL NOW MOVE INTO OUR DISCUSSION ACTION.

[11.1 Accept Eanes Education Foundation Donation]

ELLEN, DO YOU HAVE A MOTION?

>> I MOVE THAT WE ACCEPT THE TWO MILLION DOLLAR GIFT FROM EANS EDUCATION FOUNDATION WITH MUCH MUCH GRATITUDE AND THANKS.

>> MOTION BY ELLEN.

DO I HAVE A SECOND HEATHER?

ANY DISCUSSION, BOARD? WE'VE EXPRESSED GRATITUDE AND APPLAUDED.

>> SECOND BY HEATHER.

>> THANK YOU VERY MUCH.

>> ALL RIGHT. ALL THOSE IN FAVOR, SAY AYE.

ANY OPPOSED? MOTION PASSES 7-0.

NEXT ON THE AGENDA,

[12.1 PUBLIC HEARING Regarding 2024-25 Proposed Budget & Tax Rate]

PUBLIC HEARING REGARDING THE 2024/2025 PROPOSED BUDGET AND TAX RATE, CHRIS SCOTT JOINS US.

IS THERE A MOTION? WE SHOULD START THIS WITH A MOTION THEN.

WELL, WAIT, LET'S DO DISCUSSION.

YEAH, WE NEED TO DO THE PUBLIC HEARING THOUGH BEFORE WE TAKE A MOTION SO WE'LL GO AHEAD WITH CHRIS AND THEN WE'LL DO A PUBLIC HEARING AND THEN WE'LL TAKE A MOTION.

>> WELL, GOOD EVENING, TRUSTEES.

IN FRONT OF YOU, YOU SHOULD HAVE A COPY OF THE BUDGET BOOKLET, AND FOR THOSE IN THE AUDIENCE, THERE ARE SOME ADDITIONAL COPIES IN THE BACK AND FOR THOSE OF YOU WHO MIGHT BE WATCHING AT HOME, THERE ARE ELECTRONIC VERSIONS ON THE WEBSITE.

I APOLOGIZE TO DOCTOR SAILORS IF THAT JUST CRASHED THE WEBSITE.

BUT THEY ALL ARE AVAILABLE IN MANY WAYS.

[INAUDIBLE] YEAH.

I DEBATED WHETHER OR NOT I SHOULD MENTION THAT FOR FEAR OF THE WEBSITE, BUT I'M SURE SHE'S DONE HER HOMEWORK AND PREPARED FOR THIS.

THIS IS THE SAME AS WHAT WAS IN YOUR PACKAGE.

I CHANGED ONE NUMBER ON THE PRESENTATION.

YOU'LL SEE THAT WHEN WE GET THERE.

I ADDED INCORRECTLY.

AS YOU LOOK AT THIS, WE'RE ON THE VERY LAST ITEM ON THE BUDGET CALENDAR.

THIS IS OUR FIFTH MEETING.

THERE WAS AN ADDITIONAL PRESENTATION THAT WE DID BACK IN MARCH WHICH IT SEEMS LIKE EVERY YEAR, THERE'S AT LEAST ONE ADDITIONAL ONE THAT COMES INTO PLAY.

MEETING NUMBER FIVE, ABOUT THE 24/25 BUDGET.

JUST TO GET YOUR BEARING BEFORE WE DIVE INTO IT.

RIGHT BEHIND THE TITLE PAGE, YOU'LL SEE A SUMMARY OF THE GENERAL FUND, THE DEBT SERVICE FUND, AND THE CHILD NUTRITION FUND.

[01:50:01]

WHEN YOU GET TO THE POINT WHERE YOU'RE ACTUALLY ADOPTING THE BUDGET, THIS IS WHAT YOU'RE ADOPTING, AND THE OTHER MATERIALS BEHIND THERE IS JUST SUPPORTING MATERIALS TO GIVE YOU SOME MORE INFORMATION.

AS YOU KNOW, WE'RE ALSO GOING TO BE REVIEWING THE ESTIMATED TAX RATE.

WE DON'T KNOW WHAT THE ACTUAL TAX RATE IS GOING TO BE YET UNLIKE WE USED TO SOME YEARS AGO.

THE FINAL TAX RATE IS GOING TO BE BASED ON THE CERTIFIED VALUES WHICH WON'T COME OUT UNTIL JULY.

LET'S TALK A LITTLE BIT ABOUT THAT.

THE TAX RATE IS MADE UP OF TWO PARTS, AS YOU GUYS KNOW, BUT LET'S GO THROUGH IT ANYWAY.

THERE'S THE MAINTENANCE AND OPERATION, WHICH FUNDS THE GENERAL FUND, AND THERE'S THE INS WHICH FUNDS DEBT SERVICE AND SO THE MAINTENANCE AND OPERATION, OF COURSE, IS THEN SPLIT UP INTO MORE PARTS.

THERE'S THE PART THAT FUNDS TIER 1, WHICH IS THE PART THAT GETS RECAPTURED, AND THEN THERE IS TIER 2, WHICH IS OUR GOLDEN PENNIES.

NOW, THERE ARE OTHER PENNIES IN TIER 2 BEYOND THE GOLDEN PENNIES KNOWN AS THE COPPER PENNIES, WHICH WE DON'T HAVE ANY OF THOSE.

IF WE DID, THEY WOULD BE RECAPTURED AT A HIGHER RATE THAN TIER 1 IS.

THE TIER 1 TAX RATE IS WHAT'S KNOWN AS THE MCR, THE MAXIMUM COMPRESSED RATE.

THAT'S THE FIGURE OR THE NUMBER THAT WE WILL GET FROM TEA ONCE WE GET THE CERTIFIED VALUES IN JULY, WE'LL ENTER SOME INFORMATION TO THE STATE.

THEY'LL LOOK AT ALL THE STATE WIDE INFORMATION, AND THEY'LL COME UP WITH A MINIMUM COMPRESSION AND A MAXIMUM COMPRESSION, AND THEN THEY'LL TELL YOU WHERE YOU FALL ON THE SPECTRUM OF THAT.

RIGHT NOW, WE'RE ESTIMATING THAT WE'RE GOING TO BE PROBABLY ABOUT A PENNY LOWER THAN WE ARE THIS YEAR.

ONE OTHER THING THAT'S OF INTEREST IS YOU GUYS KNOW THIS, BUT I'M SAYING THIS FOR THE PUBLIC IS THAT YOU CAN'T ADOPT AN M&O RATE THAT'S HIGHER THAN THE MCR, THE TIER 1 RATE PLUS HOWEVER MANY PENNIES HAVE ALREADY BEEN APPROVED BY THE VOTERS IN PREVIOUS VOTER APPROVAL TAX RATE ELECTIONS.

WE HAVE EIGHT GOLDEN PENNIES, AS I MENTIONED, AND SO OUR M&O RATE PROVIDED WE DON'T HAVE A VADER, AND WE'RE NOT RECOMMENDING THAT WILL BE WHATEVER THE MCR IS PLUS THE EIGHT GOLDEN PENNIES.

WE'RE ALSO GOING TO BE RECOMMENDING THAT WE DON'T CHANGE THE I&S TAX RATE, WHICH IS CURRENTLY $0.12.

HOWEVER, YOU CAN CHANGE THE I&S RATE TO WHATEVER LEVEL YOU NEED TO PAY.

IN FACT, YOU'RE REQUIRED TO SET IT AT A LEVEL THAT WILL PAY WHATEVER YOUR REQUIRED PRINCIPAL AND INTEREST PAYMENTS ARE FOR THE YEAR.

YOU NEED TO SET IT AT A RATE THAT YOU CAN PAY.

YOU DON'T NEED TO SET IT HIGHER THAN $0.12, BUT THAT'S WHERE YOU GET INTO THAT.

THE WAY THAT WORKS IS, WHENEVER YOU PASS A BOND ELECTION, YOUR COMMUNITY IS SAYING GIVING YOU PERMISSION TO SET THE RATE WHEREVER IT NEEDS TO BE SET.

WITH THE LIMITATION OF YOU CAN'T GO ABOVE $0.50, AND MANY DISTRICTS ARE AT THAT $0.50 LIMIT.

IN FACT, I'VE TALKED TO SOME CFOS WHO ARE IN THE MIDDLE OF BOND PROGRAMS BUILDING SCHOOLS, AND THEY'RE HAVING TO HOLD BECAUSE THEY'VE SOLD SOME OF THEIR BONDS, NOT ALL OF THEM, AND THEY CAN'T SELL THE REST OF THEM BECAUSE THEY NEED MORE TAX BASE, AND THEY DON'T HAVE IT AND SO THEY'RE WAITING TO GAIN MORE CAPACITY BEFORE THEY CAN SELL THOSE ADDITIONAL BONDS.

NOT AN ISSUE IN EANS.

HERE'S WHAT OUR HISTORICAL TAX RATES LOOK LIKE.

YOU CAN SEE THAT 10 YEARS AGO, WE WERE AT WELL OVER $1.2125 AND IT WAS THAT 2019/20 YEAR WHEN WE FIRST WERE INTRODUCED TO COMPRESSION, AND WE WENT DOWN FROM $1.20-$1.

>> WHAT WAS IT? DOLLAR 13.

WE'VE COMPRESSED EVEN MORE SINCE THEN.

IT LOOKS LIKE NOW OVER THESE LAST NUMBER OF YEARS THAT WE WILL HAVE COMPRESSED ABOUT CENTS FROM WHERE WE WERE WHEN THIS WHOLE COMPRESSION STARTED.

WELL LESS THAN $1 OF TOTAL TAX RATE, WHICH I NEVER WOULD HAVE GUESSED WHEN I FIRST GOT INTO SCHOOL BUSINESS THAT THEY WOULD BE THAT LOW.

MY FIRST YEARS, THE M&O RATE ITSELF WAS $1.50,

[01:55:01]

PRETTY MUCH ACROSS THE BOARD, EVERY SCHOOL DISTRICT IN THE STATE AND THEN HAD I&S ON TOP OF IT, AND SO MANY DISTRICTS WERE PUSHING $2 FOR THEIR TOTAL TAX RATE BACK THEN.

LET'S TALK A LITTLE BIT ABOUT THE GENERAL FUND.

THERE WERE SOME INTERESTING NUMBER MOVEMENTS IN THE GENERAL FUND, AND ONE OF THEM, I'D LIKE TO POINT OUT IS THE TOTAL EXPENDITURES ONLY INCREASED BY 1.5% LAST YEAR'S BUDGET TO THIS YEAR'S BUDGET, EVEN THOUGH THE PAYROLL PORTION INCREASED BY 3.1%.

HERE, I MADE MYSELF A NOTE TO POINT OUT SOMETHING THAT HAPPENED.

SO YOU GUYS ADOPTED A PROGRAM OF 2.6% TOTAL WITH MOST PEOPLE GETTING A TWO AND THEN 2% INCREASE AND THEN 0.6% TO PROVIDE TARGETED RAISES IN SOME PLACES.

WHEN WE STARTED TO IMPLEMENT THE PLAN THAT WE WERE GIVEN FROM TASBY, THE NUMBERS DID NOT WORK.

IT WAS NOT 2.6, IT WAS MUCH MORE THAN THAT.

LAI LEE AND HER STAFF, ABBY BRIDGES, AND CORN LE CLAIRE, WORKED SO HARD TO BASICALLY RECREATE THE WORK AND DO WHAT YOU HAD ASKED THEM TO DO, WHICH IS CREATE A COMPENSATION PLAN THAT INCREASES BY 2.6%, AND THEY NAILED IT.

THEY DID SUCH A GOOD JOB IN A REALLY SHORT PERIOD OF TIME.

I CAN'T THANK THEM ENOUGH FOR WHAT THEY DID THERE.

NOW, THE TOTAL INCREASE WAS 3.1%, BUT IF YOU GO IN THERE AND LOOK AT IT, WHERE THAT CHANGE CAME WAS IN LOOKING AT OUR EXPECTED CONTRIBUTION TO STAFF HEALTH INSURANCE.

TYPICALLY, WE DON'T SEE A BIG CHANGE BECAUSE THE AMOUNT THAT WE CONTRIBUTE $473 A MONTH HASN'T CHANGED IN A NUMBER OF YEARS, AND SO WE GENERALLY BUDGET THAT THAT'S GOING TO BE ABOUT WHAT IT WAS LAST YEAR.

THERE ARE A COUPLE OF THINGS THAT MADE IT MOVE MORE THIS YEAR, SO IT MOVED ABOUT ABOUT $300,000.

THE BOTTOM LINE IS, I'M NOT SURE THAT THAT'S GOING TO HOLD, I THINK IT MIGHT ACTUALLY BE LESS THAN THAT.

BUT THERE ARE SOME THINGS THAT PROBABLY ARE TRUE AND ONE OF THOSE IS THAT WE SAW A FAIRLY SIGNIFICANT INCREASE IN THE COST.

FOR EXAMPLE, IF A TEACHER OR AN EMPLOYEE IS TAKING EMPLOYEE ONLY INSURANCE, THE $473 HAS MORE THAN COVERED THEIRS, AND THAT EMPLOYEE ONLY NUMBER IS GETTING CLOSER AND CLOSER TO THAT 473.

SO FOR THOSE PEOPLE TAKING EMPLOYEE ONLY, WE WILL BE CONTRIBUTING MORE MONEY TOWARDS THOSE PURCHASES.

BUT WE HAVE NEW EMPLOYEES AND WE DON'T YET KNOW IF THEY'RE GOING TO TAKE THE INSURANCE OR NOT.

IN OUR BUDGET, WE ASSUME THAT THEY WILL, BUT SOME OF THEM, OF COURSE, WON'T BECAUSE THEY'LL HAVE A SPOUSE THAT ALREADY HAS INSURANCE OR WHATEVER, AND THEY WON'T TAKE IT.

IT'S BUDGETED TO INCREASE BY ABOUT $300,000 OVER LAST YEAR.

REALISTICALLY, IT PROBABLY WON'T INCREASE THAT MUCH.

BUT IF YOU TAKE THAT, JUST IGNORE THE PORTION THAT'S LOOKING AT BENEFITS PAYMENT, THEN, LIKE I SAID, THE INCREASE IN OUR PAYROLL EXPENSES LANDED RIGHT ON THE NAIL WHERE YOU GUYS HAD ASKED IT TO.

AGAIN, KUDOS TO THAT TEAM.

OUR OVERALL EXPENDITURES INCREASED BY 1.5%.

AGAIN, THIS IS EXCLUDING RECAPTURE, WHICH, OF COURSE, ALWAYS THROWS EVERYTHING OFF.

TAKE RECAPTURE OUT OF IT.

EVERYTHING INCREASED BY 1.5%, 3.1% INCREASE BELONG TO PAYROLL.

AS YOU KNOW, THAT'S A HUGE PART OF WHAT WE'RE PAYING OUT HERE.

IN FACT, THIS, I BELIEVE, IS THE HIGHEST BUDGETED NUMBER I'VE EVER SEEN AS A PERCENT ATTRIBUTED TO PAY ROLL, STARTING OUT AT 87.5%, AND THAT'LL PROBABLY DRIFT A LITTLE BIT HIGHER BY THE TIME WE HAVE FINAL NUMBERS, THIS TIME NEXT YEAR.

THAT'S PRETTY EXCITING.

WHAT THAT MEANS IS, OTHER EXPENDITURES OUTSIDE OF PAYROLL ACTUALLY DECLINED BY ABOUT 8.5% OR 1.1 MILLION DOLLAR, AND WHAT WE BELIEVE IS ATTRIBUTING TO THAT IS, OF COURSE, A LOT OF THE WORK THAT WE'VE BEEN DOING IN MOVING THINGS OUT AND INTO THE BOND PROGRAMS.

[02:00:05]

HERE IS WHERE WE ARE. THERE WAS POINTED OUT TO US THAT WE HAD AN ERROR.

THE THING THAT WENT OUT TO YOU EARLIER, ELLEN, THIS IS WHERE IT WAS THERE ON THE TOTAL REVENUES.

THE NUMBERS THAT I'VE GOT THERE UP IN THE BLUE.

I ADDED THEM UP INCORRECTLY.

THIS IS THE CORRECT NUMBER.

THEN THE EXPENSES DOWN AT THE BOTTOM, AGAIN, WITH THE PAYROLL BEING THE BIGGEST PORTION OF THAT, 83.8 MILLION, AND ALL OTHER EXPENSES EXCLUDING RECAPTURE, JUST $12 MILLION.

GOOD NEWS AND BAD NEWS.

GOOD NEWS, YEAH, WE'RE FINDING EFFICIENCIES.

BAD NEWS IS THERE'S NOT A WHOLE LOT MORE LEFT TO FIND, I DON'T THINK AFTER $12 MILLION.

I DON'T REALLY ANTICIPATE THAT WE'LL SEE THIS KIND OF PERFORMANCE AGAIN NEXT YEAR.

WE CAN HOPE, BUT I THINK $12 MILLION, WE'RE PROBABLY GETTING THAT PRETTY CLOSE TO THE BEST WE CAN GET.

BUDGETED DRAW AND FUND BALANCE IS ABOUT $1.2 MILLION.

KEEPING IN MIND IN HERE TONIGHT, I TYPICALLY PRESENT YOU NOT JUST WITH THE BUDGETED DRAW, BUT ALSO WITH THE ANTICIPATED DRAW.

I'M NOT SHOWING YOU THAT TONIGHT BECAUSE YOU'RE ADOPTING THE BUDGET.

BUT KEEP IN YOUR MIND, PROBABLY DO A MILLION DOLLAR IS BETTER THAN THAT.

SO THINK OF IT AS A PERFORMANCE OF PROBABLY OF A $200,000 DEFICIT, WHICH IT'S A TOSS UP.

THAT CAN END UP BEING A BALANCED BUDGET WE'LL SEE IN ABOUT A YEAR.

LET'S TALK A LITTLE BIT ABOUT THE DEBT SERVICE.

DEBT SERVICE IS WEIRD. THAT'S BECAUSE THE YEAR THAT WE COLLECT FUNDS IN IS GENERALLY NOT THE SAME FISCAL YEAR THAT WE SPEND MOST OF THE FUNDS IN.

WE PAY DEBT SERVICE INTEREST PAYMENTS IN FEBRUARY, AND THEN AND THEN AGAIN, IN AUGUST, WE PAY INTEREST AND PRINCIPAL PAYMENTS.

THE MONEY THAT WE'RE GOING TO PAY IN AUGUST COMING UP IN A COUPLE OF MONTHS, WE ACTUALLY COLLECTED IN THIS FISCAL YEAR THAT WE'RE JUST FINISHING, AND THE SAME THING WILL HAPPEN NEXT YEAR.

SOMETIMES THE NUMBERS DON'T MATCH UP, WHEN YOU TAKE AN ARBITRARY CUT-OFF DATE OF JUNE AND SAY, WHERE DO WE STAND FUND BALANCE WISE? HOW DID THE FUND BALANCE CHANGE IN JUNE? WHAT WE'LL SEE IS THIS YEAR, IT LOOKS WEIRD.

IT LOOKS LIKE WE'RE GOING TO HAVE A BUDGETED SURPLUS OF $7.9 MILLION.

BUT REALLY WHAT YOU NEED TO LOOK AT IS WHAT IS HAPPENING AFTER AUGUST.

WHENEVER WE'RE THINKING ABOUT DEBT SERVICE, I LIKE TO THINK OF THAT AS A SEPTEMBER TO AUGUST FISCAL YEAR, EVEN THOUGH WE DON'T HAVE THAT.

BUT IF YOU DO THAT, WHAT WE'RE ANTICIPATING IS THIS YEAR, THE YEAR THAT WE'RE JUST FINISHING, THAT WE'LL PROBABLY ADD APPROXIMATELY A MILLION DOLLARS TO THE FUND BALANCE ON THE DEBT SERVICE SIDE.

THEN NEXT YEAR WITH THE DEBT THAT WE HAVE HERE, THERE WILL BE SOME NEW DEBT ISSUED IN THIS COMING YEAR AND 25, BUT THAT WILL NOT IMPACT ANY OF THE PAYMENTS FROM THIS YEAR.

THOSE WON'T HIT UNTIL THE FOLLOWING FISCAL YEAR.

AT THE END OF NEXT YEAR, I EXPECT THAT WE WILL PROBABLY ADD ANOTHER $2 MILLION.

THAT'S $3 MILLION OVER THESE TWO YEARS.

IF THESE NUMBERS HOLD UP ONCE WE GET THE CERTIFIED VALUES IN JULY, WE'LL PROBABLY COME TO YOU WITH A RECOMMENDATION THAT WE RETIRE SOME OF OUR OLDER 2015A BONDS.

I BELIEVE THE LAST OF THOSE, THEY'RE ALL CALLABLE NOW, BUT THE OLDEST ONES WILL BE PAID OFF IN ABOUT SEVEN YEARS.

BUT WE'RE PROBABLY GOING TO END UP GETTING THEM ALL HERE IN THE NEXT TWO OR THREE YEARS.

I'LL TALK TO YOU MORE ABOUT THAT WHEN THE TIME COMES, BUT THOSE 2015AS ARE NOT LONG FOR THIS WORLD.

THE CHILD NUTRITION BUDGET, AND MARIA TALKED A LITTLE BIT ABOUT THAT EARLIER TONIGHT, AND SO I WON'T BELABOR THE POINT, BUT THERE WAS A DEFICIT IN THIS CURRENT FISCAL YEAR WHICH WE PROBABLY NOTICED BACK IN EARLY SPRING, AND MARIA AND I MET WITH RICHARD AND LOOKED AT IT, AND FRANKLY, AT THE TIME, THERE'S NOT A WHOLE LOT YOU CAN DO ABOUT IT WHEN YOU YOU NOTICE YOU'VE GOT AN ISSUE LIKE THAT IN THE MIDDLE OF THE YEAR,

[02:05:01]

OTHER THAN GOING IN AND CHANGING YOUR FOOD RATES, WHICH WE DON'T LIKE TO DO IN THE MIDDLE OF THE SCHOOL YEAR.

WE MADE A PLAN TO MAKE A LOAN TO THE CHILD NUTRITION PROGRAM AND THEN PAY IT BACK OVER THE NEXT COUPLE OF YEARS.

WE'RE HOPEFUL THAT WE'LL BE ABLE TO GET THAT BACK PROBABLY IN TWO TO THREE YEARS.

THE BUDGET IS GOING TO SHOW THAT WE'RE PAYING ALL OF IT, AND ACTUALLY, THE BUDGET IS GOING TO SHOW THAT THE LOAN IS $400,000, BUT AGAIN, AS MARIA MENTIONED, IT'S GOING TO BE A LITTLE BIT LESS THAN THAT.

WE'RE PROJECTING REVENUES, AND AGAIN, BECAUSE WE'RE NO LONGER ON THE PROGRAM, ALL OF THESE REVENUES ARE COMING FROM STUDENT PAYMENTS, EXPENSES OF ABOUT $5.9 MILLION, AND THEN THE LOAN REPAYMENT OF ABOUT $400,000 OR LESS.

IDEALLY, IF WE COULD GET IT ALL PAID BACK IN THE NEXT FISCAL YEAR, THAT'D BE GREAT, BUT I'M NOT ANTICIPATING THAT THAT WILL HAPPEN.

AS YOU KNOW STATUTORILY, THERE ARE THREE FUNDS YOU NEED TO ADOPT, THE GENERAL FUND, THE DEBT SERVICE FUND, AND THE CHILD NUTRITION FUNDS.

WE'VE MADE ALL THE REQUIRED POSTINGS SO THAT WE CAN HAVE THIS MEETING TONIGHT, AND YOU CAN LEGALLY ADOPT THE BUDGET.

THE LAST DAY THAT YOU LEGALLY ADOPT IT IS OF COURSE THE LAST DAY OF THIS MONTH.

BUT UNFORTUNATELY, IF YOU DON'T ADOPT IT TONIGHT, WE DON'T HAVE TIME TO POST IT AGAIN.

[LAUGHTER] PLEASE ADOPT IT TONIGHT.

IF YOU LOOK AT THIS FIRST PAGE AGAIN, I WANTED TO POINT OUT, PARTICULARLY ON THE LEFT HAND SIDE, WHERE IT'S TALKING ABOUT THE GENERAL FUND.

I'VE TALKED TO YOU A LOT OF TIMES ABOUT THE FACT THAT YOU ADOPT THESE FUNDS AT THE FUNCTION LEVEL.

HERE, OF COURSE, WE'RE LISTING OUT THE DIFFERENT FUNCTIONS THAT YOU'RE ADOPTING.

THE REASON THAT WE ESTIMATE THAT WE'RE GOING TO DO BETTER THAN WHAT WE BUDGETED IS BECAUSE YOU'RE NOT ALLOWED BECAUSE YOU'RE RESPONSIBLE FOR THE BUDGET TO EXCEED EXPENDITURE LEVELS IN ANY OF THESE FUNCTION LEVELS.

THAT MEANS INSTRUCTION OF $56.5 MILLION, YOU CAN'T SPEND MORE THAN THAT.

IF YOU DO, THEN WE WILL GET A FINDING ON OUR AUDIT.

THAT GOES ALL THE WAY DOWN TO FUNCTION 91, WHICH IS WHERE RECAPTURE RESIDES, ABOUT $94.7 MILLION.

ONCE WE GET TO THIS MEETING IN JUNE OF NEXT YEAR, JUST LIKE YOU DID EARLIER IN THIS MEETING WHEN MARIA PRESENTED THE BUDGET CHANGES, WE WILL MOVE MONEY AROUND AS BEST WE CAN TO MAKE SURE THAT THOSE INVOICES THAT ARE COMING IN AT THE LAST MINUTE DON'T PUSH US OVER IN ANY OF THESE FUNCTION LEVELS.

MARIA IS, AS YOU WELL KNOW, OUTSTANDING AT HER JOB, AND I HAVE COMPLETE CONFIDENCE THAT THAT WON'T BE AN ISSUE.

BUT AT THIS POINT, I'M HAPPY TO HAVE ANY QUESTIONS YOU HAVE, AND, OF COURSE, WE NEED TO HAVE A PUBLIC HEARING.

>> LET'S GO TO QUESTIONS AND THEN WE'LL DO A PUBLIC HEARING. HEATHER.

>> I HAVE A COUPLE OF QUESTIONS AND COMMENTS.

THANK YOU FOR THIS, IT'S ALWAYS INTERESTING.

FIRST OF ALL, THE HISTORICAL AND ESTIMATED TAX RATES.

I JUST WANT TO POINT OUT THAT THAT'S SUPER IMPRESSIVE.

I KNOW THAT YOU SAID THAT, BUT I GET THAT WE HAVE TO GIVE THE STATE SOME CREDIT FOR TAX COMPRESSION, BUT EVEN BEFORE TAX COMPRESSION STAYING AT $1.21 25, AND THEN EVEN WHEN WE DID OUR VADERS AND OUR SWAP AND DROP TRE, LIKE, THAT'S IMPRESSIVE THAT WE'VE BEEN ABLE TO KEEP OUR TAX RATE THAT LOW FOR OUR TAXPAYERS, EVEN WHILE MAKING ALL OF THE IMPROVEMENTS TO OUR SCHOOLS THAT OUR TAXPAYERS AND PARENTS AND STUDENTS WANT AND DESERVE.

I JUST WANTED TO POINT THAT OUT.

THEN FOR THE '24 '25 GENERAL FUND BUDGET INFORMATION, I GUESS IT'S PAGE 51 OF OUR 709-PAGE PACKET.

THAT PAGE, I WOULD LOVE TO GET SOMETHING LIKE THAT FOR OUR LEGISLATIVE COMMITTEE BECAUSE I THINK THAT THIS WOULD BE SUPER HELPFUL TO HAVE AS FAST FACTS FOR OUR LEGISLATORS.

>> I DON'T HAVE THAT IN FRONT OF ME.

IF JEFF FEEL MARK THAT, I'LL DIG THAT OUT FOR YOU.

>> IT'S THE ONE THAT YOU WENT OVER ABOUT THE PERSONNEL EXPENSES, 87.5%, ALL OF THAT.

BECAUSE AGAIN, I THINK THAT THAT'S REALLY GOOD INFORMATION TO HAVE FOR THEM AND FOR US WHEN WE'RE TALKING TO PEOPLE.

IN TERMS OF OUR BOND DEFEASANCE,

[02:10:05]

I ALSO THINK THAT WE'VE BEEN REALLY GOOD AND FISCALLY RESPONSIBLE BY DEFEASING BONDS EARLY.

I DO HAVE CONCERNS THAT IN THE NEXT LEGISLATIVE SESSION, THAT THAT PESKY BILL IS GOING TO COME BACK AGAIN.

ANYTHING THAT WE CAN DO TO DEFEASE BONDS SOONER THAN LATER, I WOULD LIKE TO DO.

THEN I HAD ANOTHER ONE.

YEAH.

>> I THINK THAT MIGHT BE IT. LET ME SEE.

THERE'S A LOT OF SLIDES HERE. OH, YES.

THIS IS JUST SOMETHING THAT BUGS ME.

WE HAVE TO POST ALL OF THIS IN THE NEWSPAPER, AND SO I'M GUESSING WE HAVE TO DO THE STATESMAN BECAUSE OF IT'S A DAILY NEWSPAPER. [OVERLAPPING]

>> EXACTLY, THE TIMING.

WE DIDN'T HAVE A WHOLE LOT OF TIME FROM WHEN YOU GAVE US THE RAISES THAT YOU LOOKED AT AT THE LAST MEETING IN ORDER TO PUT EVERYTHING TOGETHER AND GET IT POSTED, AND SO WE REALLY DO NEED A DAILY SO WE MARK IT OFF ON THE CALENDAR.

IT NEEDS TO PUBLISH 10 DAYS BEFORE.

THEY WANT IT FOUR DAYS BEFORE THEY PUBLISH.

IN ORDER TO GET IT READY FOR THIS MEETING ON THE 18TH, WE HAD TO GET IT TO THE STATESMAN IN THAT FIRST WEEK OF JUNE. [OVERLAPPING]

>> SURE.

>> IT'S REALLY TIGHT. YEAH.

>> BUT THAT'S EXPENSIVE.

>> IT IS.

>> MY THOUGHT IS I KNOW THAT THERE ARE OTHER NEWSPAPERS MAYBE SITTING IN OUR AUDIENCE THAT AREN'T DAILY IN PRINT, BUT I'M WONDERING IF MAYBE WE COULD ASK FOR LEGISLATION CHANGE TO ALLOW FOR DIGITAL.

>> THAT WOULD BE FANTASTIC.

>> YEAH, THAT MIGHT BE A LITTLE BIT MORE COST-EFFECTIVE.

AGAIN, ANY LITTLE THING THAT WE CAN SQUEEZE IN TO GET US A LITTLE BIT MORE HELP BECAUSE I THINK THAT THAT IS RIDICULOUS THAT WE HAVE TO SPEND THAT MUCH MONEY TO POST SOMETHING THAT MOST PEOPLE DON'T READ.

AGAIN, I'M HERE FOR PUBLIC TRANSPARENCY, BUT IT HAS TO MAKE SENSE FOR BUDGETS ALSO.

>> I AGREE. IT PROBABLY MAKES LESS SENSE NOW THAN IT DID WHEN THAT'S WHERE PEOPLE LEARNED ABOUT THESE THINGS.

>> RIGHT, AND IF WHEN IN THE DAILY EMAIL THAT ANOTHER PUBLICATION SENT OUT, I THINK MORE PEOPLE WOULD SEE IT. THANK YOU.

>> THANK YOU, HEATHER. DIANE.

>> THANK YOU VERY MUCH. I HAVE ABOUT FIVE QUESTIONS OR SO.

>> WITH THE FOOD SERVICE, WE TALKED ABOUT INCREASING PRICES NEXT YEAR.

DO WE KNOW PERCENTAGE-WISE HOW MUCH THAT MIGHT BE FOR STUDENTS AND FAMILIES?

>> I DON'T KNOW OFF THE TOP OF MY HEAD.

I'D HAVE TO GET BACK TO YOU ON THAT ONE.

>> OKAY. I'D BE CURIOUS TO KNOW.

I'M SURE THAT IT'S BEEN LOOKED AT CAREFULLY.

THEN TO HEATHER'S POINT ABOUT THE BOND DEFEASANCE, THAT'S THE MOST RIDICULOUS LEGISLATION I THINK I'VE SEEN.

WELL, THERE'S A LOT OF RIDICULOUS STUFF GOING ON WITH PUB-ED, BUT I'M READY TO GO TALK ABOUT THAT.

I KNOW THAT YOU SUBMITTED THINGS LAST YEAR TO TRY TO POINT OUT HOW DAMAGING THAT WOULD BE FOR US.

WE'LL KEEP A CLOSE EYE ON THAT.

I'M SURE HEATHER WILL BE LETTING US KNOW.

I HAVE QUESTIONS ABOUT THE REVENUE, STARTING AT THE TOP.

>> I WAS LOOKING AT THE PAST COUPLE OF YEARS BUDGETS.

I GUESS LET'S START WITH FEDERAL REVENUE.

I KNOW WE DON'T CONTROL THIS, I'M JUST CURIOUS IF YOU CAN HELP ME UNDERSTAND.

BACK IN 2017, WE HAD, $50,000 IN FEDERAL REVENUE, AND THEN IT JUMPED TO 600.

IT STAYED PRETTY HIGH, AND NOW BACK IN 2023, IT WAS $830,000, BUT NOW IN 2024, IT'S AT 225, SO CAN YOU HELP ME UNDERSTAND THAT?

>> THAT'S ALL SHARS.

>> IT'S ALL SHARS? OKAY.

>> WE STARTED THE PROGRAM ABOUT 2016, '17 AND IT WAS MUCH LOWER.

WE RAMPED UP TO MAXIMIZE IT AS BEST WE COULD, AND IT GOT UP TO ABOUT THAT 800 SOME-ODD THOUSAND, AND THEN, OF COURSE, THIS YEAR, AND MOVING FORWARD, WE'RE LOOKING AT A MUCH LOWER NUMBER.

>> OKAY. THANK YOU.

>> IS IT INCLUDING ESRA?

>> NO, THOSE ARE IN SEPARATE FUNDS.

>> FOR THE STATE FUNDING, THAT HAS JUMPED FROM LAST YEAR FROM 8.4 MILLION TO 11.1.

WHAT IS THE JUMP IN THAT DUTY? [OVERLAPPING]

>> SURE. THE BIG DIFFERENCE IS MOST OF THESE HOLD HARMLESS.

WITH THE NEW TAX LAWS THAT CAME IN DURING THE SPECIAL SESSIONS, WE WERE HELD HARMLESS,

[02:15:01]

AND ACTUALLY INTERESTING STORY THERE IS THAT ABOUT PROBABLY A WEEK-AND-A-HALF AGO, TEA TYPICALLY DOESN'T SAY, HEY WE FINALLY MADE YOU WHOLE AS WE PROMISED WE WOULD.

THEY JUST RELEASED DIFFERENT VERSIONS OF WHAT'S KNOWN AS A SUMMARY OF FINANCE, AND IN THERE, IT SHOWED THAT THEY HAD CALCULATED A NEW HOLD HARMLESS PROVISION, WHICH SPECIFICALLY WAS TARGETED AT THOSE FROZEN TAX LEVY THAT WE HAD TALKED ABOUT EARLIER IN THE YEAR THAT WAS REALLY HITTING US, WELL, THEY FINALLY CAME OUT AND SAID, WE'LL HOLD YOUR HARMLESS FOR THAT, TOO, AND THE TEMPLATE FOR ME TO CALCULATE WHAT IT WOULD BE FOR '24 '25 CAME OUT LAST TUESDAY, AND SO I HAD TO RECALCULATE EVERYTHING TO POST FOR YOU GUYS TO SEE.

BEFORE LAST TUESDAY, THE NUMBERS LOOK COMPLETELY DIFFERENT THAN WHAT THEY DO NOW.

>> OKAY. [OVERLAPPING]

>> CHRIS, IS THAT THE REASON WHY A MONTH AGO, I THINK OUR BUDGETED DEFICIT WAS AT 2.2 MILLION, BUT NOW IT'S AT 1.2?

>> CORRECT. YES.

>> WONDERFUL. THANK YOU. THEN IN THE OTHER RESOURCES, I THINK IT'S CALLED, THAT'S AT IN THE $2 MILLION LEVEL FOR MANY YEARS, AND THIS YEAR, IT'S AT 4.8.

>> YES.

>> WHAT ARE WE GETTING THERE?

>> THE BIGGEST PART OF THAT IS THE REBATE THAT WE'RE LOOKING AT FROM AUSTIN ENERGY, AND SO IF YOU REMEMBER, I THINK WHEN WE TALKED ABOUT THAT EARLIER, I'D SAID I WAS ESTIMATING $3.8 MILLION.

WE'VE HAD SOME INTERACTIONS WITH AUSTIN ENERGY NOW, AND IT LOOKS LIKE THE TOTAL IS GOING TO BE SOMEWHAT NORTH OF $4 MILLION, AND I ESTIMATED THAT WE GET ABOUT 2.5 OF IT IN THIS FISCAL YEAR, AND MAYBE 1.5, WOW, GOT A LITTLE TOO CLOSE THERE, 1.5 IN THE FOLLOWING FISCAL YEAR, AND SO THE MAIN GIST OF WHAT YOU'RE SEEING THERE IS THAT AUSTIN ENERGY REBATE.

>> WONDERFUL. THEN, YOU MENTIONED HOW OUR STRATEGY OR YOUR STRATEGY OF TAKING THINGS OFF OF M&M AND PUTTING THEM INTO BONDS HAS BEEN BENEFICIAL.

BUT IS THAT WHAT WE'RE SEEING IN THE SECURITY AND MONITORING SERVICE CHANGE BECAUSE I THINK LAST YEAR WAS BUDGETED AT 1.5, AND IT WAS ACTUALLY HIGHER, AND NOW IT'S GOING BACK DOWN, IS THAT BECAUSE? [OVERLAPPING]

>> NO. THE MAIN THING THAT YOU'RE SEEING THERE IS WE HAD A COUPLE OF GRANTS, ACTUALLY PHASE 1 AND PHASE 2 OF THE SAME GRANT, THE SAFETY AND SECURITY GRANT, WHICH ALTOGETHER IS SOMEWHERE IN THE NEIGHBORHOOD OF 750 $760,000.

THAT ACTUALLY WILL END UP IN A DIFFERENT FUND, BUT WHAT WE'RE GOING TO DO IS WE'RE GOING TO RECLASSIFY SOME PAYROLL EXPENSES ASSOCIATED WITH THAT, AND SO WE'RE SHOWING IT AS A NEGATIVE NUMBER ON THERE, AND SO THAT'S WHAT YOU'RE SEEING THERE.

IF YOU WANT TO KNOW THE TOTAL COST OF SAFETY AND SECURITY, WHICH IS ESSENTIALLY THE POLICE FORCE WITH A FEW OTHER THINGS THROWN IN THERE, THEN ADD ANOTHER $750,000.

>> OKAY. MY LAST QUESTION, WHAT WAS IT? OH, JUST COMMUNITY SERVICE.

I COULD SEE HOW YOU WOULD LOOK AT THE BUDGET FROM LAST YEAR AND THE ACTUALS AND TRY TO ADJUST AND FINE-TUNE IT FOR THIS YEAR SO A LOT OF THE NUMBERS MADE SENSE, BUT COMMUNITY SERVICE HAS JUMPED A BIT.

WHAT FALLS UNDER THAT CATEGORY FUNCTIONS 61? IT SAYS FUNCTION 61, COMMUNITY SERVICES, AND IT'S ABOUT $400,000. [OVERLAPPING]

>> HANG ON. LET ME FLIP OVER THERE.

>> I'M ALL ABOUT COMMUNITY, SO WHEN IT'S INCREASING, I WANT TO CELEBRATE, WHAT WE'RE DOING THERE. [OVERLAPPING]

>> THERE'S NOT A HUGE COST CHANGE THERE, AND I'M GOING TO GUESS THAT THE BIGGEST PART OF THAT IS PAYROLL. [OVERLAPPING]

>> IS IT PAYROLL? [OVERLAPPING]

>> IT LOOKS LIKE LAST YEAR, WE HAD A PAYROLL OF ABOUT 330,000-333,000, AND THIS YEAR, IT'S GOING TO BE ABOUT 377, AND SO I THINK THAT'S THE BIGGEST PART OF THAT.

>> WHAT PAYROLL IS THAT? SORRY. IT'S NOT UNDER INSTRUCTION OF COURSE, THAT'S COMMUNITY-ED AND THOSE. [OVERLAPPING]

>> YEAH. ACTUALLY, I DON'T WANT TO SPEAK OUT OF TURN AND MESS THIS UP.

I THINK IT'S RELATED TO COMMUNITY-ED.

MARIA, OKAY. THANK YOU.

[02:20:01]

I DON'T KNOW HOW MUCH I'VE EVER TALKED TO YOU ABOUT TRS ON-BEHALF PAYMENTS.

>> OH, PLEASE. [LAUGHTER]

>> SORRY, Y'ALL.

>> THE PEOPLE ARE REALLY ZONING IN NOW.

[LAUGHTER] HE'S GOING TO TALK ABOUT TRS ON-BEHALF.

WELL, WE DO. WE MAKE PAYMENTS TO TRS, BUT THE STATE ALSO MAKES PAYMENTS TO TRS, BUT THAT'S BASED UPON OUR PAYROLL.

WE'RE THE ONE WHO'S DOING THE MEASUREMENT ON THOSE THINGS, AND SO, THERE IS SOMETHING CALLED TRS ON-BEHALF WHICH WE ACCOUNT FOR AS BOTH AN EXPENSE AND AS A REVENUE, AND THEY COMPLETELY OFFSET EACH OTHER, BUT WE HAVE TO SHOW THEM IN BOTH REVENUE AND ON EXPENSE, AND SO OUR COMMUNITY SERVICE IS ACTUALLY IN A DIFFERENT FUND, BUT WE SHOW ALL OF OUR TRS ON-BEHALF PAYMENTS IN THE GENERAL FUND BECAUSE IT'S JUST MUCH EASIER TO DO IT THAT WAY THAN TO SPLIT IT BETWEEN FUNDS.

>> YOU'LL SEE THE SAME THING ON FUNCTION 35 WHICH IS CHILD NUTRITION. [OVERLAPPING]

>> CHILD NUTRITION.

>> THEY'RE BEING PAID OUT OF THEIR OWN FUND, OF COURSE, BUT YOU SEE $191,000 WORTH OF PAYROLL EXPENSES, THAT'S TRS ON-BEHALF.

>> OKAY. THANK YOU.

SORRY TO GET IN THE WEEDS, BUT THAT'S INTERESTING FOR ME. [OVERLAPPING]

>> IT'S OKAY.

>> WE'LL GO TO ELLEN.

>> THANK YOU, CHRIS, AND TO COME OUT OF THE WEEDS FOR JUST A SECOND AND REMIND US THAT IF WE LOOK AT THE BUDGET, THEN IF YOU SHOW ME YOUR BUDGET, USUALLY SAY THIS, HEATHER, SHOW ME YOUR BUDGET, I'LL SHOW YOU MY VALUES, AND I THINK WITH 87.5% OF OUR BUDGET GOING TO OUR STAFF, THIS IS A REALLY BIG STATEMENT OF SAYING, WE VALUE OUR STAFF, WE VALUE OUR PEOPLE, AND HOW THAT TRANSLATES INTO THE IMPACT ON OUR STUDENTS.

I'M THRILLED WITH THAT.

I DON'T BELIEVE WE'VE HAD ANY MAJOR PROGRAMMATIC CHANGES THIS YEAR.

IN YEARS PAST, WE'VE ACTUALLY BEEN ABLE TO SEE THE GREATER FUNDING FOR MENTAL HEALTH SERVICES, AND LAST YEAR FOR THE POLICE FORCE, TO BUILD ON THE COMPARISON THAT DIANE WAS DOING, ARE THERE ANY OTHER FUNCTION CHANGES THAT REALLY SPEAK TO BIG DIFFERENCES?

>> FRANKLY, THE BIGGEST DIFFERENCES I SEE ARE ON THE REVENUE SIDE.

AS WE'VE TALKED ABOUT MANY TIMES, WE'VE TAKEN THAT HIT ON SHARS FUNDING, AND THAT'S HARD.

NOT TO BELABOR THE POINT, BECAUSE WE MENTIONED IT EVERY TIME, BUT THE STATE FUNDING SYSTEM HAS NOT BEEN UPDATED SINCE 2019, AND IF WE HAVE ROUGHLY THE SAME ENROLLMENT THAT WE HAD LAST YEAR, THEN WE CAN EXPECT ROUGHLY THE SAME AMOUNT OF MONEY.

ADDITIONALLY, THIS YEAR THAT WE'RE IN RIGHT NOW, WE ARE ON TRACK TO COLLECT SOMEWHERE IN THE NEIGHBORHOOD OF $5.4- $5.5 MILLION IN INVESTMENT RETURNS ON THE REVENUE SIDE.

NEXT YEAR, IT'S GOING TO BE LESS.

THE FED HAS GIVEN GUIDANCE.

I USE SOMETHING CALLED FED WATCH TO GAUGE WHAT THE INTEREST RATES WE'LL BE ABLE TO EARN AT DIFFERENT POINTS OF THE YEAR ARE , AND THAT'S COMPLICATED.

IT'S WHAT MOST PEOPLE WHO WATCH THE MARKET USE, AND IT'S BASED ON FUTURES CONTRACTS FOR GOVERNMENT BONDS AND HOW THEY VARY FROM ONE MONTH TO THE NEXT, AND SO THEN THEY CREATE A SCENARIO OF ODDS OF WHEN CHANGES MIGHT OCCUR, AND SO THEY'RE PROJECTING THAT WE'LL HAVE ONE DECREASE OF ABOUT 25 BASIS POINTS AND PROBABLY AT THE SEPTEMBER MEETING, PROBABLY ANOTHER ONE AT THE DECEMBER MEETING, AND THEN TWO MORE IN THE SPRING.

THIS TIME NEXT YEAR, THEY'RE PROJECTING THAT WE'LL PROBABLY BE ABOUT ONE PERCENTAGE POINT LOWER THAN WE ARE NOW.

WHAT THAT MEANS FOR US, AS I LOOK AT MY MODEL IS INSTEAD OF 5.4, 5.5 MILLION, IS GOING TO BE MORE LIKE $4.4 MILLION, AND SO THERE'S $1,MILLION OFF THE TABLE THAT WE HAD THIS YEAR, AND WHAT'S THAT GOING TO DO THE YEAR AFTER THAT? I DON'T KNOW. I THINK IT'LL CONTINUE TO DROP, AND SO I WOULDN'T BE AT ALL SHOCKED IS WHEN I START LOOKING AT WHAT'S GOING TO HAPPEN IN '25' 26, IF WE DON'T SEE IT FALLING EVEN FURTHER, AND IF THERE HAPPENS TO BE A RECESSION IN THE NEXT YEAR,

[02:25:03]

IT'S PROBABLY GOING TO DROP CLOSE TO ZERO, AND THAT WOULD BE A REALLY HARD THING FOR US TO ABSORB.

THE AMOUNT OF MONEY THAT WE'VE BEEN ABLE TO EARN ON OUR INVESTMENTS OVER THE LAST COUPLE OF YEARS HAVE REALLY KEPT US OUT OF MUCH WORSE TROUBLE THAN WE WOULD HAVE BEEN IN OTHERWISE, AND SO, AS I LOOK AT THE BUDGET, THE THING THAT STRIKES ME IS, I FEEL LIKE WE'RE DOING EVERYTHING THAT WE CAN ON THE EXPENDITURE SIDE, AND THE REVENUE SIDE CONTINUES TO TERRIFY ME.

>> I AGREE WITH YOU. ONE POTENTIAL BRIGHT SPOT.

USUALLY, BECAUSE WE CANNOT GO OVER ANY OF THE BUDGET IN ANY FUNCTION.

AT THE END OF THE YEAR, USUALLY THERE'S AN EXTRA MILLION DOLLARS WHEN IT'S ROUGHLY.

>> IS STILL THE NUMBER I USE IN MY HEAD.

>> WE'RE MAYBE GOOD FOR ONE MORE YEAR, BUT I JUST WANT TO SAY, I SHARE YOUR CAUTION.

I REALLY LIKE THIS BUDGET.

I THINK IT'S A VERY STRONG BUDGET, AND I SUPPORT IT STRONGLY, BUT IN LOOKING AT WHERE WE ARE AND ALL OF THE DIFFERENT CARDS WE'VE PLAYED OVER THE YEARS, I DON'T SEE ANY MORE BLOOD IN THIS TURN UP.

THE WAY THAT OUR OTHER EXPENSES HAVE BEEN REDUCED, EVEN IN THESE INFLATIONARY TIMES IS NOTHING SHORT OF MIRACULOUS.

WE ARE TO A POINT OF LIMITED DISCRETION ON OUR FUND BALANCE, AND THINGS LIKE OUR REVENUE THAT WE CAN'T CONTROL LIKE THE INVESTMENT OUTLOOK ARE PRETTY SHAKY.

AS MUCH AS I AM CONFIDENT GOING INTO THIS NEXT YEAR, I AM CAUTIOUS ABOUT OUR BUDGETS IN '25, '26, AND BEYOND.

>> I AGREE COMPLETELY.

>> ELLEN, TO YOUR EARLIER POINT ABOUT 87.5% OF OUR BUDGET BEING DEVOTED TO STAFF.

I THINK THAT'S SIGNIFICANTLY HIGHER THAN WHAT WE HEAR FROM MANY OF OUR OTHER COMPARABLE SCHOOL DISTRICTS.

I THINK WHAT PERCENT THEY'RE TRENDING TOWARDS 80%.

>> I AM SO PROUD OF THAT.

THANK YOU VERY MUCH FOR THAT BUDGET.

>> ANY OTHER QUESTIONS FROM THE TRUSTEES? WE'LL DO OUR PUBLIC HEARING, AND THEN I'LL TAKE A MOTION.

WE WILL OPEN OUR PUBLIC HEARING, AND NO ONE HAS SIGNED UP TO SPEAK, SO WE WILL CLOSE OUR PUBLIC HEARING.

I AM LOOKING FOR A MOTION KIM.

>> I MOVE THAT THE BOARD OF TRUSTEES APPROVE THE PROPOSED 2024/25 GENERAL DEBT SERVICE FUND AND CHILD NUTRITION BUDGETS AT THE FUNCTION LEVEL AS PRESENTED.

>> SECOND.

>> MOTION BY KIM, SECOND BY ELLEN.

ANY DISCUSSION? ALL THOSE IN FAVOR, SAY AYE.

ANY OPPOSED? THE MOTION CARRIES 7-0.

NEXT IS OUR APPROVAL OF STUDENT CODE OF CONDUCT.

[13.2 Request to Approve Proposed Student Code of Conduct]

AS AUDREY COMES UP LET'S GET A MOTION FROM HEATHER.

>> I RECOMMEND THAT THE BOARD OF TRUSTEES ADOPT THE STUDENT CODE OF CONDUCT AS PRESENTED.

>> MOTION FROM HEATHER SECOND BY LAURA.

ANY DISCUSSION? WELL, LET'S TURN IT OVER TO AUDREY FOR A LITTLE BIT OF DISCUSSION.

>> HELLO. SINCE WE LAST MET, MOLLY AND I CONDUCTED WHAT DO WE CALL IT LEADERSHIP TRAINING? WITH PRINCIPALS AND ASSISTANT PRINCIPALS AND OTHER LEADERS.

IT WAS TWO WEEKS AGO.

I'M HAVING A HARD TIME REMEMBERING EVERYTHING.

BUT WE WALKED THEM THROUGH OUR PROPOSED CHANGES AND WE HAD A REALLY GOOD DISCUSSION WITH THEM AND THEY GAVE US FEEDBACK ABOUT HOW SOME SMALL THINGS OPERATED ON THEIR CAMPUSES.

THE HIGHLIGHTED CHANGES REFLECT THAT.

THEY ALSO REFLECT THE LAST DISCUSSION THAT WE HAD WITH YOU ALL.

JAMES BROUGHT UP THAT HP WAS DEFINED BUT NOT FOUND IN THE ACTUAL STUDENT CODE OF CONDUCT, SO THAT'S BEEN ADDED BACK IN THERE.

SMALL THINGS LIKE MADE SURE THAT PRINCIPAL IS DEFINED AS CAMPUS PRINCIPAL AND ALSO ASSISTANT PRINCIPAL, BECAUSE ESPECIALLY WHEN YOU GET TO SECONDARY LEVEL, YOU HAVE APS DOING A LOT OF THE DISCIPLINARY WORK, AND SO WE WANTED TO MAKE SURE THAT THAT WAS CLEAR.

JUST SOME CLARIFYING TWEAKS THAT SINCE WE LAST TALKED TO YOU ALL.

>> ONE OF THE TWEAKS WAS DEFINITION OF

[02:30:03]

LIKE CALENDAR DAYS VERSUS SCHOOL DAYS, DID THAT MAKE IT IN?

>> THAT DID MAKE IT IN, YES.

>> THANK YOU. TRUSTEES, ANY QUESTIONS? ALL THOSE IN FAVOR OF THE MOTION, SAY AYE.

>> AYE.

>> ANY OPPOSED? MOTION CARRIES 7-0.

THANK YOU. EASY-PEASY. BOARD OPERATING PROCEDURE,

[13.3 Request to Approve Proposed Board Operating Procedures]

DO I HAVE A MOTION, LAURA?

>> I MOVE THAT THE BOARD OF TRUSTEES ADOPT THE BOARD OPERATING PROCEDURES AS PRESENTED.

>> SECOND.

>> MOTION BY LAURA, SECOND BY ELLEN.

REAL QUICK BEFORE WE GET STARTED.

MOTION HAS BEEN MADE AND A SECOND.

NOW, IF WE WANT TO ADOPT A CHANGE TO THAT MOTION, AND DIANE SPECIFICALLY HANDED SOMETHING OUT.

THERE'S TWO WAYS WE CAN DO THIS, REAL QUICK ON ROBERT'S RULES REMINDERS.

THE TRUSTEE PROPOSING A CHANGE, WE CAN AMEND THIS AND VOTE ON THAT, AND THEN THAT ADDS AN AMENDMENT TO THAT THING. TO THE MOTION.

THE OTHER OPTION IS THE PERSON WHO MADE THE MOTION CAN AMEND THEIR MOTION.

LAURA CAN WRITE DOWN CHANGES THAT WE DISCUSS AND WE AGREE ON AND THEN AMEND HER MOTION, AND THEN WE VOTE ON IT.

THERE'S TWO WAYS TO DO THAT.

JUST FYI, WE MAY HAVE LITTLE TWEAKS THAT SOMEONE HAS FOUND, AND LAURA CAN WRITE THOSE DOWN AND AMEND HER MOTION.

>> TO CLARIFY, I THINK IT'S A SUBSTITUTE MOTION.

IF YOU WERE TO DO THAT, IT WOULD BE SUBSTITUTING YOUR MOTION.

>> I HAVE THE NOTE FROM YOU AS A MEMBER WHO MADE A MOTION HAS A RIGHT TO WITHDRAW IT OR MODIFY IT WITHOUT A VOTE UP UNTIL IT IS BROUGHT BEFORE THE ASSEMBLY FOR A VOTE.

SHE CAN MODIFY IT, NOT AMEND IT, BUT MODIFY IT.

JUST HAVE FYI, ROBERT'S RULES.

ANY DISCUSSION, DIANE?

>> YES, YOU'LL RECALL THAT WHEN WE DISCUSSED THIS LAST, I HAD BROUGHT UP A SUGGESTION THAT ON THE VERY FIRST PAGE TOWARDS THE BOTTOM, IT ROLLS ONTO THE TOP OF PAGE 2, UNDER THE SECTION MEETINGS OF THE BOARD THAT WE ADD SOME WORDING TO AUGMENT THIS REQUEST OF ANY BOARD MEMBER TO PUT SOMETHING ON THE AGENDA OR THE ABILITY FOR ANY TWO BOARD MEMBERS TO REQUEST THAT SOMETHING BE PUT ON THE AGENDA.

I'M SUGGESTING THAT AT THE END OF 1 B3, I GUESS YOU WOULD CALL IT, WE ADD WORDING THAT READS, THE EXECUTIVE COMMITTEE WILL NOTIFY BOARD MEMBERS WITHIN TWO WEEKS OF EACH REQUEST SUBMITTED.

THE NOTIFICATION WILL INCLUDE THE NAMES OF THE TRUSTEES MAKING THE REQUEST AND ANY SUPPORTING DOCUMENTATION REGARDING THE REASON FOR THE REQUEST.

>> ANY DISCUSSION, TRUSTEES? I HAVE A COUPLE OF THOUGHTS ON THIS.

FIRST OF ALL, THE EXECUTIVE COMMITTEE DOESN'T HAVE AVENUE TO NOTIFY.

I WAS THINKING, TRUSTEES WILL BE NOTIFIED WITHIN TWO WEEKS OF EACH REQUEST SUBMITTED.

I THINK THAT WOULD PROBABLY COME IN THE SUPERINTENDENT'S WEEKLY UPDATE.

THERE'S NO EXECUTIVE COMMITTEE COMMUNICATION PATH.

THE NOTIFICATION WILL INCLUDE THE NAMES OF THE TRUSTEES MAKING THE REQUEST.

AS A REMINDER, A REQUEST IT REALLY NEEDS TO BE BY TWO TRUSTEES.

THAT'S WHAT YOU'RE SAYING.

THEN ANY SUPPORTING DOCUMENTATION REGARDING THE REASON FOR THE REQUEST I'VE NEVER RECEIVED ANY DOCUMENTATION REGARDING A REQUEST.

ARE WE GOING TO REQUIRE THAT? IF I'M REQUESTING, SAY A REVIEW OF 5TH GRADE SCIENCE PROGRAM, THIS WOULD NOT BE THE MATERIAL COMING FROM ADMIN ABOUT THE 5TH GRADE SCIENCE PROGRAM.

THIS WOULD SIMPLY BE I'M REQUESTING THIS BECAUSE BLAH BLAH.

THAT'S NOT REQUIRED, AND IT DOESN'T GET PROVIDED, USUALLY.

BUT IF IT DOES, YOU WANT IT.

IF THERE'S MATERIAL, YOU'D LIKE TO HAVE IT.

>> YES. EXACTLY, AS YOU'RE STATING.

IT'S NOT REQUIRED, IF WE HAVE THIS NEW PROCESS IN PLACE WHERE TRUSTEES ARE GOING TO BE NOTIFIED THAT A REQUEST HAS BEEN MADE, IT MIGHT BE THE CASE THAT TRUSTEES WOULD LIKE TO SAY WHY THEY'RE MAKING THE REQUEST, BUT IT'S NOT REQUIRED.

IT'S JUST ADDITIONAL WORDING THAT I DON'T THINK ADDS BURDEN, BUT COULD PROVIDE ADDITIONAL BENEFIT.

>> WHAT DO WE SOLVE WITH THIS?

>> I AS A NEW MEMBER OF THE BOARD, HAVE NO IDEA IF AGENDA ITEMS HAVE BEEN REQUESTED BY OTHER TRUSTEES OVER THE PAST YEAR.

[02:35:02]

THE WAY THAT OUR BOP IS WRITTEN, IT'S UP TO THE DISCRETION OF THE EXECUTIVE COMMITTEE TO DECIDE WHEN OR IF THEY GO ON THE CALENDAR I BELIEVE.

IT'S NOT REQUIRED THAT THEY EVER GO ON THE CALENDAR IS MY UNDERSTANDING.

>> IT'S NOT MY INTERPRETATION, BUT IT COULD BE.

I WAS GOING TO SAY, YOU'RE ABSOLUTELY RIGHT.

THERE IS NO TIME.

>> I DON'T HAVE THE WORDING IN FRONT OF ME.

THAT'S HOW I READ IT, AND THAT WAS MY RATIONALE BEHIND IT IS BECAUSE IT'S JUST I DON'T THINK THAT THERE'S ANYTHING GOING ON WITH THIS BOARD THAT I DON'T TRUST.

BUT I'M JUST FOR TRANSPARENCY REASONS, SUGGESTING THAT WE ADD THIS WORDING THAT JUST COULD BE A BENEFIT AND NOT A BURDEN, AGAIN.

IF TWO TRUSTEES REQUEST SOMETHING GO ON THE AGENDA, I JUST THINK IT GIVES US MORE KNOWLEDGE ON THE BOARD, OH, WELL, HEATHER AND KIM PUT THIS ON THERE.

MAYBE NOW I DON'T NEED TO. I'VE BEEN THINKING ABOUT IT.

MAYBE I COULD TALK TO THE TWO OF THEM BECAUSE IT WOULDN'T BE A WALKING QUORUM AND DISCUSS THAT FURTHER.

IT JUST ADDS A WAY FOR US TO COMMUNICATE AS A BOARD IF WE WANT TO USE IT.

JUST SOME ADDITIONAL TRANSPARENCY.

AGAIN, I DON'T THINK THERE'S ANYTHING GOING ON RIGHT NOW THAT ISN'T TRUSTWORTHY.

>> SURE. HEATHER.

>> I AGREE TO AN EXTENT THAT I THINK THAT THERE SHOULD BE MORE TRANSPARENCY IN WHAT'S BEING REQUESTED.

I DO THINK THAT WE NEED TO HAVE SOME MECHANISM SO THAT WE ARE VERY CAREFUL SO THAT IT DOESN'T BECOME A WALKING QUORUM SITUATION.

I DO THINK WE NEED TO BE VERY MINDFUL OF THAT BECAUSE IF TWO PEOPLE HAVE PRESENTED IT AND THEN TWO OTHER PEOPLE REACH OUT, THEN WE HAVE A PROBLEM.

I DON'T WANT TO GET US INTO THAT POSITION, BUT MAYBE IT'S JUST, YOU JUST GET THE INFORMATION THAT TWO PEOPLE HAVE REQUESTED AND THEN LEAVE IT AT THAT.

BUT LIKE, FOR INSTANCE I RECENTLY HAD ASKED FOR THE ENROLLMENT UPDATE BECAUSE I'M NOT ON EXEC ANYMORE, AND SO I ASKED, FOR THAT UPDATE, AND THEN I FOUND OUT IT IS COMING.

HERE IT IS. THAT'S JUST A SEMANTICS THING, IS IT COMING? IS IT NOT COMING? I THINK THAT THAT IS HELPFUL THOUGH IF PEOPLE JUST WANT THAT INFORMATION, AND WHAT IS COMING OR NOT COMING OR WHAT'S ON SOMEBODY'S MIND IN TERMS OF IF THEY WANT TO SEE IT.

I DON'T SEE THIS AS A BIG DEAL TO INCLUDE SOMETHING TO THIS EXTENT.

IT'S NOT MY HILL, BUT I THINK IT'S A GOOD IDEA, BUT WE DO HAVE TO BE CAREFUL.

>> THANK YOU, HEATHER. KIM.

>> I DO REMEMBER THE CONVERSATION OF A COUPLE OF WEEKS AGO.

WHEN I SAW YOUR LANGUAGE, HERE, I HADN'T REALLY THOUGHT THROUGH THE ASPECTS OF THE WALKING QUORUM, WHICH IS IMPORTANT.

ON ONE HAND, I THINK THIS SETS AN EXPECTATION WHEN A REQUESTING MEMBER IS ASKING FOR AN AGENDA ITEM THAT IT'S GOING TO GET ON THE AGENDA IN SOME TIME SLOT OR SOME PERIOD OF TIME.

WHAT I FOUND IS THAT, IN MY YEARS ON THE BOARD, IS THAT THERE'S A RHYTHM TO WHAT THE AGENDA ITEMS ARE.

WHAT I FOUND IN A SHORT TIME ON THE EXECUTIVE COMMITTEE IS THAT IT'S HARD TO FIT A REQUEST IN.

A REQUEST MAY COME AND THEN IT DOESN'T GET ANSWERED FOR THREE MONTHS.

THAT MAY CREATE SOME FRUSTRATION.

I DO LIKE JAMES, YOUR SUGGESTION OF NOT SO MUCH FORMALITY IF THERE IS FORMALITY AROUND IT, BUT MAYBE JUST A LIST GOING OUT, AND I LIKE IT THROUGH THE SUPERINTENDENT'S NOTES, THAT THESE ARE AGENDA ITEMS THAT SHALL BE IN THE FUTURE.

I'VE HEARD IN THE PAST THAT AGENDA ITEMS HAVE BEEN ASKED AND THEY'RE NOT MET OR MONTHS AT A TIME, FOUR OR FIVE MONTHS.

AGAIN, I DON'T WANT THAT TO BE A FRUSTRATION ON A REQUESTING MEMBER, BUT I DON'T HAVE A PROBLEM WITH THERE BEING A LIST.

>> IT SOUNDS LIKE WE NEED ANOTHER ONLINE FORM FOR PEOPLE TO SUBMIT AGENDA ITEMS. I LIKE WHAT YOU'RE THINKING THERE.

>> EXCELLENT.

>> DIANE WHAT YOU HAVE, AND THEN LAURA.

>> I AM COMPLETELY FINE WITH IT BEING SOMETHING THAT COMES FROM THE SUPERINTENDENT AND NOT BEING SO FORMAL.

I DON'T NEED A LOT OF FORMALITY HERE.

[02:40:07]

TO YOUR POINT ABOUT FRUSTRATION, I THINK EITHER WAY, THE PEOPLE WHO ARE REQUESTING AGENDA ITEMS, WHETHER IT'S OTHER PEOPLE ARE NOTIFIED OR NOT.

THEY MIGHT FEEL FRUSTRATED IF SOMETHING ISN'T ON THERE.

THERE NEEDS TO BE A CONVERSATION, PROBABLY, FOR AN EXPLANATION, PARTICULARLY FOR NEWER BOARD MEMBERS WHO MIGHT NOT KNOW THE RHYTHM.

I GUESS, JUST TO BE UPFRONT HERE, I DON'T THINK THERE'S ANYTHING THAT I'VE BEEN PARTICULARLY UPSET ABOUT OR SUBMITTED OVER THE PAST YEAR.

I'M NOT PUTTING THIS OUT THERE FOR THAT REASON.

IT'S JUST, FOR US TO KNOW, WHAT OTHER MEMBERS ARE THINKING.

I DEFINITELY UNDERSTAND THE WALKING QUORUM CONCERN AND STRIKING THE SUPPORTING DOCUMENTATION WORDING IS SOMETHING THAT I AM COMPLETELY FINE WITH AS WELL.

>> LAURA.

>> JAMES ASKED, WHAT ARE WE TRYING TO SOLVE, AND IT'S TRANSPARENCY, THE BOARD MEMBERS WHO ARE NOT ON EXAC WANT TO KNOW WHEN THERE ARE ITEMS THAT HAVE BEEN REQUESTED.

I LIKE THE IDEA OF IT BEING LESS FORMAL.

I DO FEEL LIKE DR. ARNETT THAT HE INCLUDES THINGS IN HIS WEEKLY UPDATE THAT A TRUSTEE ASKED X, Y, AND C. FOR ME, RATHER THAN PUTTING IT IN THE BOP, I WOULD RATHER, AS A FIRST STEP, ASK THAT ANY REQUESTS FOR AGENDA ITEMS BE COMMUNICATED BY DR. ARNETT THROUGH HIS WEEKLY EMAIL.

THEN IF THAT DOESN'T GET US WHERE WE NEED TO BE, THEN WE COULD ADOPT AN AMENDMENT AT A LATER DATE TO THE BOP.

THAT'S MY THOUGHT ON IT.

>> HEATHER.

>> I'M IN FAVOR OF MAKING OUR BOPS THE WAY WE ACTUALLY DO THINGS AS OPPOSED TO LET'S TRY IT THIS WAY.

I DON'T FORESEE DR. ARNETT GOING AWAY. PLEASE DON'T GO AWAY.

BUT IF SOMETHING HAPPENED AND WE GOT A NEW SUPERINTENDENT AND IT'S NOT IN OUR BOPS, THE NEW SUPERINTENDENT HAS NO IDEA THAT THAT'S THE WAY THAT IT'S DONE, UNLESS WE TELL THAT PERSON.

BUT I THINK IT'S BEST PRACTICE TO HAVE IT DONE THE WAY WE DO IT IN THE BOARD OPERATING PROCEDURES, INSTEAD OF IT JUST BE IN ERROR.

OTHERWISE, WHY DO WE HAVE BOARD OPERATING PROCEDURES? I BELIEVE THAT IF THAT'S THE WAY WE WANT TO DO IT, THEN WE PUT IT IN THAT IT WILL BE IN THE SUPERINTENDENT'S SOMETHING, OR I DON'T CARE WHAT THE MECHANISM IS.

I JUST THINK THAT IT HAS TO BE IN OUR BOARD OPERATING POLICY, HOW WE'RE GOING TO DO IT.

>> WE'RE MAKING A LONG POINT OF A PRETTY EASY CHANGE.

THE WORDING THAT I WROTE DOWN IS TRUSTEES WILL BE NOTIFIED WITHIN TWO WEEKS OF EACH REQUEST SUBMITTED.

THE NOTIFICATION WILL INCLUDE THE NAMES OF THE TRUSTEES MAKING THE REQUEST.

THEREFORE, I DON'T THINK THAT IT'S THE SUPERINTENDENT'S RESPONSIBILITY TO TRACK BOARD ITEMS LIKE THAT.

I THINK THAT CURRENTLY OUR CURRENT SUPERINTENDENT HAS A MECHANISM THAT HE USES TO COMMUNICATE WITH US, AND I THINK THAT'S A GOOD AVENUE, BUT THIS LEAVES IT OPEN TO TRUSTEES WILL BE NOTIFIED.

I'LL GIVE THAT TO LAURA IN CASE, OR DO YOU WANT TO VOTE ON THIS? WE COULD VOTE ON THIS ONE CHANGE OR LAURA CAN INCLUDE IT.

>> WHY DON'T WE GO AHEAD AND GO THROUGH ALL OF THE ITEMS, BECAUSE IF THERE'S OTHER CHANGES, THEN I CAN JUST DO A SUBSTITUTE MOTION WHERE WE ADOPT IT AS AMENDED. IS THAT ALL RIGHT, SPRADLEY?

>> BY THE WAY, I'M NOT OPPOSED TO THIS CHANGE AT ALL.

I THINK IT'S A GOOD CHANGE.

I THINK THAT SOME OF THE THINGS WE NEED TO CONSIDER, AND WHEN YOU TALK ABOUT, IT SHOULD BE IN OUR BOARD OPERATING PROCEDURE IS, IMAGINE A BOARD WHERE IT FLIPS AND A COMPLETELY DIFFERENT GROUP TAKES OVER THIS BOARD, AND YOU'RE IN THE MINORITY.

YOU'D WANT TO KNOW THESE KIND OF THINGS.

I THINK THAT ULTIMATELY, THE BOARD SHOULD THINK ABOUT, DO YOU WANT TO REQUIRE THAT THESE REQUESTED AGENDA ITEMS ARE PUT ON WITHIN A CERTAIN AMOUNT OF TIME.

I DON'T KNOW WHAT THE RIGHT NUMBERS. KIM IS RIGHT.

WE END UP GETTING INTO A LOT OF MOMENTUM ON OUR BOARD MEETINGS, AND IT CAN BE VERY DIFFICULT TO FIND THE RIGHT TIME TO FIT IN ONE MORE TOPIC WITHOUT ENDING UP WITH A 10:30, 11 O'CLOCK, 5:00 AM MEETING.

THERE IS A RESPONSIBILITY TO DO THAT, AND EXAC PAYS GOOD ATTENTION TO THAT.

BUT YOU'RE RIGHT WHEN YOU SAY THAT YOU COULD

[02:45:01]

REQUEST SOMETHING THAT'S VERY TIMELY TO SOMETHING WE'RE TALKING ABOUT.

THAT PRESIDENT COULD DECIDE WE'RE GOING TO TALK ABOUT IT IN SIX MONTHS AND COMPLETELY KILL THE MOMENTUM ON WHAT YOU WERE TRYING TO DO.

JUST FYI, I THINK THE BOARD NEEDS TO CONSIDER, DO YOU WANT TO LEAVE THAT LANGUAGE OPEN FOREVER THAT THE EXAC CAN DECIDE TO PUT SOMETHING OFF, INDEFINITELY? I'LL LEAVE THAT THERE. I'M NOT PROPOSING ANY CHANGES AT THIS POINT, BUT SOMETHING TO CONSIDER.

>> I THINK HAVING FLEXIBILITY ALSO GIVES US SOME OPTIONS IN SOMETIMES AN AGENDA, A TOPIC THAT IS REQUESTED.

NOT A SPECIFIC ACTION, BUT A TOPIC THAT IS REQUESTED.

WE MIGHT BE BETTER SERVED BY AN UPDATE FROM A STAFF MEMO OR THROUGH DR. ARNETT'S UPDATE TO US AS OPPOSED TO IF THERE'S NOT A THING TO VOTE ON NECESSARILY.

IT'S BEEN A LONG TIME SINCE SOME OF US HAVE BEEN THROUGH BOARD ORIENTATION.

SOMETIMES JUST UPDATES ON, THERE HAVE BEEN YEARS WHERE WE'VE MADE A LIST OF 11 THINGS WE WANTED UPDATES ON, AND WE HAD ONE EACH MONTH, BUT THAT TAKES UP A LOT OF TIME IN MEETINGS THAT TEND TO BE QUITE FULL.

SOMETIMES THERE ARE OTHER VEHICLES FOR US TO GET THE INFORMATION IF WHAT WE'RE ACTUALLY AFTER IS INFORMATION.

>> THAT'S A REALLY GOOD POINT, ELLEN.

I WILL SAY PROBABLY A COUPLE OF TIMES SINCE I'VE BEEN PRESIDENT, THERE HAVE BEEN REQUESTS FOR AGENDA ITEMS THAT I'VE GONE BACK AND SAID, COULD WE DO A MEMO ON THIS? WE'VE GOTTEN A REALLY GOOD MEMO THAT HELPED US.

I THINK, ULTIMATELY, THE BOARD MEMBERS MAKING THE REQUEST FOR AN AGENDA ITEM COULD COME BACK AND SAY, WE STILL WANT AN AGENDA ITEM, EVEN AFTER SEEING THE MEMO, BUT GETTING A MEMO MAY HELP THAT A BIT, TOO.

JUST FYI. OTHER CHANGES, HEATHER.

THOUGHTS FROM THE BOARD.

>> MAYBE WE DON'T NEED TO NAME EVERY ONE OF THEM, BUT I DO THINK THAT THERE NEEDS TO BE SOME DOCUMENTATION THAT OTHER THINGS EXIST.

>> LONG WEST FIELD FACILITY PLANNING IS NOT A SUBCOMMITTEE.

IT'S BOARDLY AS ON.

EF IS BOARDLY AS ON.

I'D PREFER THIS WHOLE PARAGRAPH GO AWAY PERSONALLY.

I'VE WRITTEN WORDING ON WHAT THE PROCESS WE WENT THROUGH THAT WE'RE STILL WORKING THROUGH AND WOULD LIKE TO PROPOSE THAT EVENTUALLY THAT MAKE IT IN AS A BACK PAGE ON THE POLICY OR SOMETHING.

IT JUST ISN'T THAT FORMAL.

AGAIN, IT DOESN'T HAVE TO BE THAT FORMAL.

BUT IF WE'RE GOING TO KEEP THIS IN, THEN I WOULD DELETE THE NAMES OF THE SUBCOMMITTEES AND JUST SAY SUBCOMMITTEES.

I DON'T THINK WE HAVE TO NAME THEM ALL.

I THINK NAMING THEM LIMITS OUR FREEDOM A BIT, TOO.

BECAUSE WE TALKED ABOUT SOME OTHER SUBCOMMITTEES WE COULD CONSIDER.

OTHER THOUGHTS ON THAT?

>> JUST TO FOLLOW. I DO LIKE THE PART WHERE TRUSTEES KNOW WHEN THEY WILL FIGURE OUT OR WHERE THEY WILL BE ASSIGNED.

I DO LIKE THAT PIECE OF IT.

BUT I JUST THINK THAT IT EITHER NEEDS TO BE THE WAY WE ACTUALLY DO THINGS OR IT'S NOT THERE.

>> KIM.

>> CAN I THEN OFFER THAT OR BOARD SUBCOMMITTEES,

[02:50:06]

TRUSTEES CAN SERVE ON CURRENT BOARD SUBCOMMITTEES OR AS LIAISONS AS APPROPRIATE.

THAT'S THE GENERAL NOTION AND THEN WE HAVE THIS PROCESS THAT WE'RE STILL WORKING ON.

MAYBE TAKING OUT NAMING THESE THREE COMMITTEES, AND THEN ADDING TRUSTEES CAN SERVE ON CURRENT BOARD SUBCOMMITTEES KNOWING THAT WE'RE GOING TO CHANGE THEM AS TIME GOES ON OR AS LIAISONS, AND THAT WOULD BE THE FIRST SENTENCE.

MAYBE THAT'S A COMPROMISE HEARING THE CONCERNS IN THE GOOD SUGGESTIONS.

>> ANY OTHER THOUGHTS ABOUT THAT? LAURA, DO YOU HAVE WHAT YOU NEED ON THAT?

>> ITEM C WOULD READ TRUSTEES CAN SERVE ON BOARD SUBCOMMITTEES OR LIAISONS OR AS LIAISONS, AND THEN WE'RE OKAY WITH TRUSTEES SHALL SUBMIT THEIR SUBCOMMITTEE.

>> MAYBE YOU CHANGE, YOU TAKE OUT THE SUBCOMMITTEE AND THEN TRUSTEES SHALL SUBMIT THEIR PREFERENCES TO THE BOARD PRESIDENT, ETC, AND THE BOARD PRESIDENT SHALL NOTIFY ADMINISTRATION AND TRUSTEES OF THE ASSIGNMENTS.

>> OF THE ASSIGNMENTS, NO LATER THAN AND WE WANT TO KEEP THAT DATE.

LET ME JUST READ IT SO THAT WE'VE GOT.

>> SORRY. I DIDN'T KNOW BECAUSE I KNOW THERE'S BEEN CONVERSATIONS ABOUT ME BEING ON SAFETY AND SECURITY FOR EIGHT MILLION YEARS.

LAURA WAS ON EF FOR NOT QUITE EIGHT MILLION YEARS.

I WAS ON EXAC.

JAMES HAS BEEN ON EXAC A YEAR LONGER THAN I WAS.

IS THERE AN INTEREST IN HAVING SOME ROTATION OR SOME EXPECTATION OF ROTATION? I'M NOT SAYING WE PUT A SPECIFIED AMOUNT OF YEARS, BUT JUST SOMETHING TO THE EFFECT OF WE WON'T SIT ON COMMITTEES FOR OUR ENTIRE LIVES.

OBVIOUSLY, WE NEED TO WORD SPAN THAT.

>> I WAS GOING TO SAY, I'M FINE WITH THAT WORDING.

WE WON'T SIT ON COMMITTEES THE REST OF OUR LIVES.

I'M FINE WITH THAT. I TAKE THAT. YES, DIANE.

>> I GET WHERE YOU'RE GOING WITH THAT, AND I SUPPORT THE INTENTION THERE, BUT WITHOUT HAVING THIS PROCEDURE FIGURED OUT, IT DOESN'T HOLD US ACCOUNTABLE TO IT.

I DON'T KNOW THAT IT'S NECESSARY TO PUT IT IN THERE, BUT IF OTHER PEOPLE WOULD LIKE TO HAVE IT IN THERE, I CAN.

>> WE CAN ALWAYS VOTE OUT THE BOARD PRESIDENT.

IF THAT BEHAVIOR IS ONE THAT CONTINUES, OUR RECOURSE IS TO CHANGE THE LEADERSHIP OF THE BOARD.

JUST TO MAKE AMENDMENTS. I THINK WE HAVE THE OPPORTUNITY TO.

>> INDIVIDUAL TRUSTEES CAN RESIGN AND SAY, I'M NO LONGER WILLING TO SERVE ON THIS BOARD OR SUBCOMMITTEE OR WHATEVER, YOU CAN DO THAT.

THERE'S NO MECHANISM THAT FORCES YOU TO SERVE ON THE SAME COMMITTEE OR IN PERPETUITY FOR THE REST OF YOUR LIFE.

ANY OTHER CHANGES? LAURA.

>> SPRADLEY, FIRST OF ALL, WE SHIFTED.

THIS IS THE FIRST TIME WE'RE SEEING IT WITH A SHIFT, WITH THE BEC AND ALL OF THAT.

WE MOVED, IT USED TO HAVE NEXT TO THE HEADING, IT WOULD SAY THE ED, IT WOULD LIST THE POLICIES, AND WE'VE REMOVED THAT AND PUT THAT IN NEXT TO THE ACTUAL LANGUAGE.

THAT'S ALL NEW FOR US.

THEN, I'M SORRY, SPRADLEY, ON THE TIMELY NOTIFICATION, IT'S THAT ONE THAT WE DISCUSS THAT THE TWO HOURS, ONE HOURS, I THINK THERE'S A TYPO BECAUSE NOW IT'S READING 72 HOURS TO A SPECIAL BOARD MEETING AND AT LEAST ONE HOURS PRIOR.

I JUST NEED TO TO TAKE THAT OUT.

LET ME SEE IF THERE WAS ANY.

I THINK THAT WAS IT.

[02:55:01]

THERE WERE A LOT OF EDITS THIS TIME AROUND WITH ALL THE CHANGING OF THE POLICY NOTATIONS.

ARE WE GOOD ON THE, SORRY ALL, IT'S HARD TO TELL WHERE WE ARE ON THIS.

IN OUR DECK, IT'S PAGE 159 OF 709.

THE LAST ITEM WHERE IT'S NUMBER 2 AUTHORITY ITEM D, TRUSTEES ARE REQUIRED TO HAVE 12 MONTHS OF SERVICE ON THE BOARD PRIOR TO BEING ELECTED AS BOARD OFFICER.

ANY DISCUSSION ON THAT BEFORE I MAKE A NOTE?

>> I'M NOT A FAN OF THAT.

I AM NOT A FAN OF SOMEONE GETTING ELECTED THE NIGHT THAT THEY GET SWORN IN.

BUT WHICH ONE ARE WE TALKING ABOUT? WE'RE TALKING ABOUT THE OFFICER.

>> OFFICER.

>> I'M NOT A FAN AND I'M NOT A FAN FOR A COUPLE OF REASONS.

ONE IS, JUST LIKE WE JUST TALKED ABOUT, THIS BOARD, NO MATTER WHO SITS IN YOUR SEAT, HAS YOUR VOTE.

IF YOU DON'T WANT SOMEONE WHO'S NEWLY BEEN ELECTED TO BE PRESIDENT, THEN DON'T VOTE FOR THEM TO BE PRESIDENT.

IF YOU DON'T WANT SOMEONE WHO'S JUST BEEN SWORN IN TO BE SECRETARY, THEN DON'T VOTE FOR THEM TO BE SECRETARY.

BUT I CAN SEE A SITUATION WHERE A BOARD WOULD GET INTO A POSITION WHERE SOMEONE THAT NO MEMBERS HAVE 12 MONTHS. THAT'S POSSIBLE.

OR THE ONLY THREE MEMBERS WHO HAVE 12 MONTHS ARE THE CRAZIEST BOARD MEMBERS EVER.

I THINK ELLEN HAS SERVED WITH SOME CRAZIES BEFORE, TOO.

BUT THAT'S MY OPINION OF THEM, NOT NECESSARILY YOURS.

BUT THIS IS ANOTHER ONE OF THOSE THINGS THAT'S SELF-POLICING.

YOU AS A TRUSTEE HAVE THE RIGHT TO DO THAT. YES, ELLEN.

>> I THINK I'M THE ONLY ONE WHO WAS ON THE BOARD WHEN THIS HAPPENED, AND IT'S JUST SO AWKWARD BECAUSE OF THE WAY THAT WE ARE REQUIRED TO HAVE ONE NOMINEE AND YOU VOTE UP OR DOWN, AND THEN THE NEXT NOMINEE, AND UP OR DOWN.

ALL IT TAKES IS A PRESIDENT IN COLLUSION WITH ONE OTHER BOARD MEMBER TO MAKE THE NOMINATION FOR BEST LAID PLANS TO GO AWRY.

IT CAN HAPPEN. IT HAS HAPPENED.

IF WE VOTED DIFFERENTLY, IF WE HAD ALL NOMINATIONS OUT ON THE FLOOR AND THEN VOTED BETWEEN THEM, I HEAR WHAT YOU'RE SAYING.

BUT THIS CAN BE MANIPULATED BY THE PRESIDING OFFICER DIRECTLY.

I'M MUCH MORE COMFORTABLE HAVING A MINIMUM TIME.

>> KIM.

>> I'M REALLY IN SUPPORT OF A MINIMUM TIME JUST TO GIVE SOMEONE A FULL CYCLE OF BEING EXPOSED TO WHAT A TRUSTEE IS BEFORE THEY ARE NOMINATING THEMSELVES OR SERVING OR MAKING DECISIONS, AND I THINK THAT WAS THE INTENT HERE.

I MEAN, IT STARTED OUT A LITTLE BIT DIFFERENT, I THINK, FROM NOTES THAT AUDREY HAD PROVIDED US.

BUT THERE WAS SOME ROBUST DISCUSSION WITHIN THE THREE OF US OF JUST HAVING SOME EXPERIENCE AND I THINK THAT IT BENEFITS THE BOARD AND MAKES THE BOARD A BETTER BOARD TO HAVE SOME MINIMUM AMOUNT OF EXPERIENCE.

>> THANK YOU, KIM. HEATHER.

>> I'M IN FAVOR OF LEAVING THE 12 MONTHS, AND I HAD TO THINK ABOUT THAT ONE FOR A LITTLE BIT.

BUT I THINK IF YOU NEED TO HAVE A CERTAIN AMOUNT OF TIME BEFORE YOU CAN APPLY FOR LEADERSHIP TASB, THE SAME KIND OF RULES SHOULD APPLY.

YOU NEED TO HAVE TRAINING TO FIGURE OUT WHAT YOU DON'T KNOW BEFORE YOU ARE MAKING BIG DECISIONS, ESPECIALLY WITH AGENDA ITEMS THAT ARE REALLY IMPORTANT AND THAT NEED TO GO IN CERTAIN TIMES BASED ON THE LAW, IN A LOT OF CASES.

IF YOU DON'T EVEN KNOW THE LAW, THEN I DON'T KNOW HOW HELPFUL YOU COULD BE IN A BOARD POSITION, EXACT POSITION.

>> IT'S INTERESTING BETWEEN THE TWO OF YOU BECAUSE YOU SAID BASED ON NOTES ORIGINALLY PROVIDED BY AUDREY, AND I PROVIDED THOSE, AND I MADE THE REQUEST, AND WHAT MY ORIGINAL WORDING WAS TRAINING HOURS.

I DIDN'T AND I THINK THE FEEDBACK WAS, WELL, WE DON'T KNOW WHAT TRAINING AND HOW DO YOU DEFINE WHAT TRAINING? PART OF ME WAS, LIKE, I DON'T CARE WHAT TRAINING BECAUSE IF YOU'VE JUST BEEN SWORN IN, YOU'VE HAD ZERO TRAINING AND THEREFORE, YOU WOULD NOT BE ON EXACT.

I WAS TRYING TO KILL THE I GET SWORN IN AND I GO ON TO EXACT.

[03:00:01]

THEREFORE, EVEN IF I DON'T CARE IF IT WAS CROSSING GUARD TRAINING.

IF IT'S PROVIDED BY TASB AND ITS OFFICIAL SCHOOL BOARD TRAINING, THEN YOU NEED TO TAKE THAT AFTER THE MEETING WHERE YOU'VE BEEN SWORN IN.

BUT HERE'S ONE OF MY PROBLEMS WITH 12 MONTHS.

WE HAD AN ELECTION CYCLE IN NOVEMBER AND TWO TRUSTEES ON THIS BOARD WERE ELECTED IN NOVEMBER.

THE NEXT THEY WOULD HAVE SERVED WHAT? WHAT IS THAT? NO, HOW MANY MONTHS WOULD THEY HAVE SERVED, LET'S SAY IN, DECEMBER.

NO, THEY WOULD HAVE SERVED SIX MONTHS BEFORE THE NEXT TIME THAT THEY COULD HAVE BEEN ELECTED TO EXACT AND THERE'S A CHANCE THAT THEY WOULD HAVE BEEN QUALIFIED AFTER SIX MONTHS.

THEY COULD HAVE TAKEN ALL OF THE TRAINING.

THEY COULD HAVE TAKEN BOARD OFFICER INSTITUTE BY THEN.

IT'S POSSIBLE, SO MY PROBLEM WITH 12.

WELL, THEN THERE'S NO RISK OF ANYBODY ON THIS BOARD GETTING ELECTED TO AN OFFICER POSITION IN THE NEXT 12 MONTHS, SO THIS IS A MOOT POINT.

>> HEATHER, AND THEN KIM.

>> THAT'S PART OF WHY I WAS TALKING ABOUT THE COMMITTEES, THAT THIS IS OUR ANNUAL REVIEW OF THE BOPS, AND SO IF WE HAVE A POLICY OF THE WAY WE DO IT, FOR THIS YEAR, WE PUT IT IN.

TO YOUR POINT ABOUT THE NOVEMBER ELECTION, WE DON'T HAVE NOVEMBER ELECTIONS THAT WAS A WEIRD GOVERNOR OR A THING FOR COVID AND SO, I SEE YOUR POINT ABOUT THAT COULD HAPPEN, BUT IT'S NEVER HAPPENED BEFORE, AND OH MY GOSH, I HOPE IT NEVER HAPPENS AGAIN BECAUSE I DON'T WANT TO GO THROUGH COVID AGAIN.

NO MORE PANDEMICS. BUT I DO THINK THAT THIS IS SOMETHING THAT WE SHOULD BE REVIEWING ANNUALLY AND ADDRESSING ANY CHANGES THAT NEED TO BE MADE BASED ON HOW WE ARE ACTUALLY OPERATING AS A BOARD, SO THAT IT IS REFLECTIVE OF THE WAY WE DO THINGS.

WE CAN CHANGE THINGS NEXT YEAR IF WE WANT TO.

BUT AGAIN, I THINK IT SHOULD BE REFLECTIVE OF HOW WE DO THINGS TODAY AND THEN IF WE DECIDE WE DON'T WANT TO DO THEM NEXT YEAR LIKE THAT, WE CHANGE IT AGAIN.

>> ELLEN AND THEN DIANE.

>> I THINK THE BOARD OPERATING PROCEDURES ARE REALLY A STATEMENT OF YOUR VALUES, JUST LIKE THE BUDGET, AND I THINK WHAT WE'RE SAYING IS WE VALUE EXPERIENCE IN GOING ON THE EXECUTIVE COMMITTEE, AND 12 MONTHS IS NOT A HIGH BAR AND USUALLY IT'S SEVERAL YEARS BEFORE SOMEONE GOES ON TO EXECUTIVES.

I HAVE NO PROBLEM WHATSOEVER WITH US STATING THAT WE THINK IT IS APPROPRIATE TO HAVE EXPERIENCE BEFORE GOING ON TO THE EXECUTIVE COMMITTEE.

>> DIANE AND THEN KIM.

>> I'M IN FAVOR OF THE 12 MONTHS FOR NOW, AND WE DO THIS EVERY YEAR, AS PEOPLE HAVE POINTED OUT, I'D BE INTERESTED IN THINKING OVER THE COURSE OF THE NEXT YEAR ABOUT THIS VIVA VOCE VOTING STUFF.

IT'S INTERESTING, THIS PROCESS.

BUT FOR NOW, I'M IN FAVOR OF THE 12 MONTHS.

>> KIM.

>> I DON'T HAVE ANYTHING ELSE.